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Student Medical & Counseling Clinic

HIPAA

Notice of Privacy Practices
 
The Student Medical and Counseling Clinic (SMaCC) has always completely safeguarded the privacy of your personal health information. The Health Information Portability and Accountability Act of 1996 (HIPAA) requires that we inform you with this written notice how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully. 
 
YOUR RIGHTS
 
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.
 
Get a copy of your medical record
  • You can ask in writing to see or get a copy of your medical record and other health information we have about you.
  • We will provide a copy or a summary of your health information. We may charge a reasonable, cost-based fee.
Ask us to correct your medical record
  • You can ask us to correct health information about you that you think is incorrect or incomplete.
  • We may say “no” to your request, but we will tell you why in writing.
  • Though the privacy rule does afford patients the right to access and inspect their health records, psychotherapy notes are treated differently: Patients do not have the right to obtain a copy of these under HIPAA. When a patient is denied access to these notes, the denial isn't subject to a review process, as it is with other records.
Request confidential communications
  • You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
  • We will say “yes” to all reasonable requests.
Ask us to limit what we use or share
  • You can ask us not to use or share certain health information for treatment, payment, or our operations.
  • We will say “yes” unless a law requires us to share that information.
  • We are not required to agree to your request, and we may say “no” if it would affect your care.
Under HIPAA, disclosure of psychotherapy notes requires more than just generalized consent; it requires patient authorization--or specific permission--to release this sensitive information.
 
Get a list of those with whom we have shared information
  • You can ask for a list (accounting) of the times we have shared your health information for six years prior to the date you ask, who we shared it with, and why.
We will include all the disclosures except for those about treatment, payment, and healthcare operations, and certain other disclosures (such as any you asked us to make).
 
Get a copy of this privacy notice
  • You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
Choose someone to act for you
  • If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
  • We will make sure the person has this authority and can act for you before we take any action.
File a complaint if you feel your rights are violated
  • You can complain if you feel we have violated your rights by contacting us using the information below:
    • Kelly Bauer, RN, Privacy Officer at:
      • Student Medical and Counseling Clinic
      • 400 E University Way
      • Ellensburg, WA 98926-7585
      • (509) 963-1872.
  • You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1.877.696.6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/.
  • We will not retaliate against you for filing a complaint.
 
YOUR CHOICES
 
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.
 
You have both the right and choice to tell us to:
  • Share information with your family, close friends, or others involved in your care.
  • Share information in a disaster relief situation.
If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety notes.
 
 
OUR USES AND DISCLOSURES
 
We typically use or disclose (share) your health information to:
  • Treat you.
We can use your health information and share it with other professionals who are treating you. For example, to refer you, and share information about your injury or illness, to a specialist.
  • Run our organization.
We can use and share your health information to run our practice, improve your care, and contact you when necessary. Example: We use health information about you to manage your treatment and services.
  • Bill for our services
We can use and share your health information to bill and get payment from health plans or other entities.
Example: We may give information about you to your health insurance plan so it will pay for your services.
 
How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html.
 
Help with public health and safety issues
  • We can share health information about you for certain situations such as:
    • Preventing disease
    • Helping with product recalls
    • Reporting adverse reactions to medications
    • Reporting suspected abuse, neglect, or domestic violence
    • Preventing or reducing a serious threat to anyone's health or safety
    • Conducting research
Comply with the law
  • We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we are complying with federal privacy law.
Respond to organ and tissue donation requests
  • We can share health information about you with organ procurement organizations.
Work with a medical examiner or funeral director
  • We can share health information with a coroner, medical examiner, or funeral director when a patient dies.
Address workers' compensation, law enforcement, and other government requests
  • We can use or share health information about you:
    • For workers' compensation claims
    • For law enforcement purposes or with a law enforcement official
    • With health oversight agencies for activities authorized by law
    • For special government functions such as military, national security, and presidential protective services
Respond to lawsuits and legal actions
  • We can share health information about you in response to a court or administrative order, or in response to a subpoena.
Additional protection of your health information
  • Special laws apply to certain kinds of health information. There are extra legal protections for health information about sexually transmitted diseases, drug and alcohol abuse treatment records, mental health records, and HIV/AIDS information. When required by law, we will not share this type of information without your written permission.
  • In certain circumstances, a minor (under 18 years of age) patient’s health information may receive additional protections.
 
OUR RESPONSIBILITIES
  • We are required by law to maintain the privacy and security of your protected health information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
 
Changes to the Terms of This Notice
  • We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office, in clinical settings, and on our web site.
If you have any questions about this notice, please contact Kelly Bauer, RN, Privacy Officer at:
 
Student Medical and Counseling Clinic
400 E University Way
Ellensburg, WA 98926-7585
(509) 963-1872.
 

Click here to download this Notice

 

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