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School of Graduate Studies and Research

Forms and Documents

forms & doc

The Graduate School provides a number of documents for all of our constituents: future and current graduate students, CWU faculty, and alumni. Use the links below to download the documents that you need.


Prospective Graduate Students:

Document NameDescription

Admission Application Form
[download PDF | DOC ]

Prospective students can print this form to apply to the graduate school. Alternatively, prospective students can use the new on-line application form.

Letter of Recommendation Form
[download PDF | DOC]

Prospective applicants provide a copy of this recommendation request to those from whom they are seeking a recommendation for admission to graduate school.

Application Fee Waiver [download PDF | DOC]

Use this form if you think you are eligible to have your admissions application fee waived based on your financial situation.


Current Graduate Students:

Document NameDescription

Course of Study Form [download PDF | DOC]

List the courses that you will take toward your master's degree. You will need to file this form before you have accumulated 25 quarter credits towards your degree and may be required to submit this form earlier if you are applying for grants, fellowships, or financial aid.

Substitution Form     [download PDF | DOC]

You will need to file this form if you need to replace a class on your course of study with a different class.

Graduate Committee and Option Approval Form   [download PDF | DOC]

Lists your graduate committee and the option (thesis, examination, or project) that you are selecting for your degree. File with the Graduate School as soon as you have formed a committee and selected your thesis option.  It may also be required for certain CWU grants and fellowships.

Human Subjects Review Committee (HSRC)              [visit the website]

Any research at CWU that involves human participants must receive review and approval by CWU's human subjects and administrators. 

Institutional Animal Care and Use Committee (IACUC)     [visit the website]

Any research at CWU that involves non-human animals must receive review and approval by CWU's animal protections administrators.

Thesis and Project Report General Regulations [download PDF | DOC]

The Graduate School's style and manuscript preparation requirements for your thesis.

Sample Brief for Defense/Examination Review                        [download PDF | DOC]

An example of the brief that you will file prior to final examination, thesis defense, or portfolio review.

Name, Gender, or Social Security Number Change Form [download PDF | DOC]

Use this form to let the Graduate School know when you have changed your name, social security number, or gender.  Be sure to include any necessary documentation (i.e. marriage certificate)


Student Funding:

Document NameDescription

Assistantship Application [download PDF | DOC]

Use this form to apply for a teaching, staff, or research assistantship at CWU. 
Nonresident 50% Tuition Waiver Information Sheet [Download PDF] and Recommendation Form [Download DOC]To be considered for a university fellowship, applicants must be recommended by the degree program’s Coordinator. [More information]

Master's Research or Creative Activity Fellowship    [download PDF | DOC]        

A competitive fellowship that provides up to $1,000 for supplies, equipment, travel, or other expenses related to graduate student thesis research or creative activity. [More information]

Graduate Student Summer Research or Creative Activities Fellowship [download PDF | DOC]        

A competitive program that provides $3,500 for 10 weeks of graduate student research or creative activity between June 16 and September  1. The activities are expected to benefit the student scholar, faculty mentor, and the university  [More information]

Student Travel Grant 

Travel funding is available for graduate students who are presenting research or creative work. Click Here for Full Instructions


Graduate Faculty:

Document NameDescription

Recommendation for Graduate Faculty Status                    [download PDF | DOC]

Department chairs and program directors use this form to recommend a faculty member for regular, associate, special, or retired graduate faculty status.


Faculty Funding:

Document NameDescription

Grants and Contract Handbook [download PDF]

This guide provides a brief overview of general university policies and federal regulations and outlines the major administrative responsibilities of principal investigators and program directors.

Pre-proposal Approval Form [download PDF]

This document allows the Graduate School to better coordinate with you on your grant proposal.

Faculty research appointment, and Graduate Program Development application ACADEMIC year  [download PDF | DOC]  


SUMMER [download PDF | DOC]

Research Appointment and graduate program development for academic year or summer quarter applications and instructions Click here for full details
Faculty Research and Creative Activities award application and instructions [download PDF | DOC]Details for this (formerly called 'SEED') click here
Faculty Travel Award

Funding is available for faculty who are presenting research or creative work. Faculty may apply for one trip per fiscal year, in an amount up to $300 in matching funds. Click here for full details



Diploma Reorder Requests:

Document NameDescription

Diploma Reorder Request    [download DOC]

Use this form to request a duplicate diploma for your graduate degree.