Editing appointments, notes, and tasks
Duplicating instead of resending
Is it relevant?
Working with Skype?
Working with Windows(7)
If someone sends you an email with an attachment, you can open that attachment directly from GroupWise, make a change, hit save, then when you reply, your modified document will be included.
In the following example, Kristi Gladen sent ITS Training a Word doc called pc12qs.docx. The file was opened directly from GroupWise (double-clicked on the icon in the attachment pane). A minor change was made and saved. The original email then looked like the following:
Note in the attachment pane at the bottom the icon for “Modified copy of pc…” (it ran out of room to display the filename).
When the Reply button was clicked, the following appeared:
After clicking “Yes” the following appeared:
The original file is gone but the modified file is attached to the reply. The process works the same for a Fwd as opposed to a Reply.
When tracking an internal message, you have 3 options which can be accessed via a drop-down menu in the upper right corner (see circled area below).
Recurring calendar items (appointments, notes, tasks) can be more quickly setup with the new Recurrence button directly in the window.
While the above scree shot is for a Posted Appointment, the same button is available for other calendar items.
The sample below shows the more detailed options for a monthly recurrence.
Check out the video from Novell on the full capabilities of this new feature here:
Previously when editing an appointment, note or task sent to others, the original item was retracted and the user had to re-accept a new item to post to their calendar. In GroupWise 12, an edited item will only have to be re-accepted for key changes such as dates, times or locations. Any other minor alterations such as text within the message will get tagged with a notification banner.
Appointments that have been delegated to another will also automatically receive any changes.
If you forget to include the location in the Place field, GroupWise will fill it in with any resource that is listed in the To field.
If you try to send out an appointment that conflicts with another appointment on your calendar, GroupWise will prompt to alert you of the conflict and give the option of posting anyway or editing the original.
If you’ve already had sent out an appointment to someone and need to send it out to someone else, you can Duplicate the original. No more having to remember to NOT retract the original!
If you have proxy access to another account, you may have used Multi-user view to see your calendar compared in a column format with others. This was limited however in viewing one day at a time.
To see your proxy access accounts in week and month view, click on the appropriate boxes in the Multi-user calendar in the left pane of the window.
If you fill out the Birthday and Anniversary fields for a contact in your personal address book, those dates will post automatically as All Day appointments (Free status) on your calendar.
When typing in a contact name in the To field, GroupWise does a search to come up with the name before you finish typing it. This is called “name completion.” The upgrade in GroupWise 12 is name completion based on relevance. If there are 5 John Smiths in the address book, it will pick the one you email most frequently first.
Only the top 10 Categories will appear unless you click on the More option.
If you have the Favorites pane turned on, you’ll see a “Recently Used Folders” list in there as well so you can see the top folders you access.
If you enter in a cellular carrier for a contact’s mobile phone field, you can then send them text messages directly from GroupWise.
There is an SMS section on the Summary tab of the contact details. Clicking on the number in the SMS field will bring up a window to type in your message.
This feature does not seem to be working correctly at this time. For a video on how it’s supposed to work, please see:
When you share a folder with another user, you’ll have the option to share any subfolders it contains.
Note: Once you share a folder and its subfolders, the next time you add another user the option to Share all sub-folders will be grayed out and checked meaning it’s all or nothing. You cannot share subfolders with one user and not another.
The Save As dialog box has been improved with easier navigation.
Navigate to the “where” in the top portion of the window, select the message and/or attachments in the “what” section and Save.
The GroupWise icon in the Windows 7 taskbar will show the number of unread messages in your Mailbox folder. Also, if you right-click on this icon, you’ll get action items. See below.
Page last updated 03/14/13. Send questions or comments to firstname.lastname@example.org.