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ITS Training

What's New in GroupWise 12 PC

Table of contents


 

Email changes
Reply or fwd with edited  attachments
Simplified sent items 

 

Calendar Changes
Recurring items
Editing appointments, notes, and tasks
Duplicating instead of resending
Multi-user enhancements
Important dates
Other Changes
Is it relevant?
SMS texts
Working with Skype?
Sharing folders
Saving stuff
Working with Windows(7)

Email Changes


Reply or fwd with edited attachments

If someone sends you an email with an attachment, you can open that attachment directly from GroupWise, make a change, hit save, then when you reply, your modified document will be included.

In the following example, Kristi Gladen sent ITS Training a Word doc called pc12qs.docx. The file was opened directly from GroupWise (double-clicked on the icon in the attachment pane). A minor change was made and saved. The original email then looked like the following:

Modified attachment

Note in the attachment pane at the bottom the icon for “Modified copy of pc…” (it ran out of room to display the filename).

When the Reply button was clicked, the following appeared:

Send personal attachments

After clicking “Yes” the following appeared:

Reply with attachments

The original file is gone but the modified file is attached to the reply. The process works the same for a Fwd as opposed to a Reply.

Simplified sent items

When tracking an internal message, you have 3 options which can be accessed via a drop-down menu in the upper right corner (see circled area below).

  1. Advanced Properties which has the most information and is helpful in tracking internal messages (external messages will display “transferred” in the Action column).

Advanced sent properties

  1. Basic Properties which just lists the recipients in alphabetical order and the action taken.

Basic sent properties

  1. And the new Simplified Properties which is similar to the Basic view but groups the list of recipients by action.

Simplified sent properties

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Calendar Changes


Recurring items

Recurring calendar items (appointments, notes, tasks) can be more quickly setup with the new Recurrence button directly in the window.

Recurrence menu
While the above scree shot is for a Posted Appointment, the same button is available for other calendar items.

  • Select from the Recurrence menu for more detailed options.

The sample below shows the more detailed options for a monthly recurrence.

Monthly recurring appointment sample

Check out the video from Novell on the full capabilities of this new feature here:

http://www.youtube.com/watch?v=bFox4sR187A

  • Click on the Custom option to bring up the window for setting up recurring calendar items in previous versions of GroupWise.

Editing appointments, notes, and tasks

Previously when editing an appointment, note or task sent to others, the original item was retracted and the user had to re-accept a new item to post to their calendar. In GroupWise 12, an edited item will only have to be re-accepted for key changes such as dates, times or locations. Any other minor alterations such as text within the message will get tagged with a notification banner.

Appointments that have been delegated to another will also automatically receive any changes.

If you forget to include the location in the Place field, GroupWise will fill it in with any resource that is listed in the To field.

If you try to send out an appointment that conflicts with another appointment on your calendar, GroupWise will prompt to alert you of the conflict and give the option of posting anyway or editing the original.

Duplicating instead of resending

If you’ve already had sent out an appointment to someone and need to send it out to someone else, you can Duplicate the original. No more having to remember to NOT retract the original!

Multi-user enhancements

If you have proxy access to another account, you may have used Multi-user view to see your calendar compared in a column format with others. This was limited however in viewing one day at a time.

To see your proxy access accounts in week and month view, click on the appropriate boxes in the Multi-user calendar in the left pane of the window.

Novell has released a video on this feature here: http://www.youtube.com/watch?v=lbiE8Vyd35E

Multi user boxes

Important dates

If you fill out the Birthday and Anniversary fields for a contact in your personal address book, those dates will post automatically as All Day appointments (Free status) on your calendar.

Important dates

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Other Changes


Is it relevant?

When typing in a contact name in the To field, GroupWise does a search to come up with the name before you finish typing it. This is called “name completion.” The upgrade in GroupWise 12 is name completion based on relevance. If there are 5 John Smiths in the address book, it will pick the one you email most frequently first.

Only the top 10 Categories will appear unless you click on the More option.

If you have the Favorites pane turned on, you’ll see a “Recently Used Folders” list in there as well so you can see the top folders you access.

Recently used list

SMS texts

If you enter in a cellular carrier for a contact’s mobile phone field, you can then send them text messages directly from GroupWise.

Set carrier

There is an SMS section on the Summary tab of the contact details. Clicking on the number in the SMS field will bring up a window to type in your message.

Send SMS message

Working with Skype

This feature does not seem to be working correctly at this time. For a video on how it’s supposed to work, please see:

http://www.youtube.com/watch?v=kh3yFchTpXE

Sharing folders

When you share a folder with another user, you’ll have the option to share any subfolders it contains.

Share sub folders

Note: Once you share a folder and its subfolders, the next time you add another user the option to Share all sub-folders will be grayed out and checked meaning it’s all or nothing. You cannot share subfolders with one user and not another.

Saving stuff 

The Save As dialog box has been improved with easier navigation.

Save as dialog box

Navigate to the “where” in the top portion of the window, select the message and/or attachments in the “what” section and Save.

Working with Windows(7)

The GroupWise icon in the Windows 7 taskbar will show the number of unread messages in your Mailbox folder. Also, if you right-click on this icon, you’ll get action items. See below.

GroupWise in Windows 7

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Page last updated 03/14/13. Send questions or comments to training@cwu.edu.