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ITS Training

Proxy access on a Mac

Give Access to Others
Setting Individual Access
Accessing Someone Else's Account


There are two parts to proxy access:

  1. First, access must be granted and rights assigned. This is a security issue and must be done by the person whose account will be accessed. For example, employee A wishes to have access to employee B's calendar. Employee B must go into his or her security settings and allow access for employee A.
  2. After access has been granted, that access must then be retrieved. In the example above, employee A has to use the Proxy option from the File menu and add employee B to his/her proxy list.

Give Access To Others

You can give others access to your calendar, as well as your to your mailbox.

  • Click on GroupWise, Preferences.

  • Click on the Security button on the left side of the window.

  • Click on the Proxy Access tab at the top.

Proxy access tab

Setting Individual Access

To give someone access to your account:

  • In the Name field, enter the name of the person to whom you want to give access, or click on the button to the right of the field to select names directly from the address book.

Tip: There are several people on campus who are listed more than once in the address book, or have the same name as others. We recommend that you use the address book to select names when granting proxy access.

When the name you want displays in the Name field,

  • Click the Add User button.

The person's name appears on the Access List.

To specify the new person's rights,

  • Click on the person's name in the Access List.

  • Click in the appropriate boxes.

Read access gives someone the ability to just read whatever you select.  They cannot change anything.

Write access gives them the ability to read, write, and delete items.  Be cautious when granting someone these complete rights.

Access Someone Else's Account

When you have been given proxy access to someone else's mail or calendar, you need to “retrieve” that access.

  • Click on File, Proxy.

  • Enter the person's name in the Name field, or select it from the Address Book Selector.

  • Click OK.

The GroupWise window displays the other person's account.

Note: Use the drop-down arrow next to where it says Online (above your name in the left pane of the window) to switch back and forth between accounts.

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Page last updated 01/04/12. Send questions or comments to