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What's New in GroupWise 8 for the Mac?

T​able of Contents


 

The New Look
Nav Bar
Customizing Toolbars
Folder Types
Panels
Email changes
AutoSave
Personalize Tab
Change Item Type
Send Options
Calendar Changes
Multiple/Shared Calendars
Additional Time Zones
Customizable Options
Other Changes
Notify!
Finding Stuff
Categories

The New Look


Nav Bar

The strip across the top with all the tabs is called the Nav bar and is also available on the PC version of GroupWise.

  • Click on a tab to display the contents of that area (i.e. click on Mailbox to display your messages).

Main mail screen

  • Click on the small black arrow at the far left of the Nav bar and select Customize Nav Bar.

This will allow you to add/remove tabs and change the color scheme.

Customizing Toolbars

Toolbars used to be static in previous versions of GroupWise. Now you can customize them.

  • Right-click (control+click for single button mouse) on the toolbar and select Customize Toolbar from the shortcut menu.

Toolbar properties

The Show tab of the Toolbar Properties window is where you can hide or display different options and choose how they are displayed.

The Customize tab is where you can pick which buttons you want displayed.

Tip: you can customize the main toolbar and others such as the one in a compose mail message.

Folder Types

There are three new folders: Home, GroupWise Feeds, and Tasklist.

The Home folder is where you can setup the Panels. See more below.

With the GroupWise 8 client on the PC, you can setup a folder to display RSS feeds. This folder will then appear in the Mac client (and on the web) as GroupWise Feeds. You cannot setup RSS Feeds with the Mac client or on the web.

The Tasklist folder replaces the Checklist folder from previous versions of GroupWise with some minor improvements. This folder can contain all of your tasks. If you post a task to your calendar, it shows up in the Tasklist folder.

Note: If you want items from your Tasklist to appear on your calendar, make sure they have a due date.

Panels

With panels, you can customize the “Home” view to display your most important items, all in one screen. The default setting is to see your calendar, checklist, and any unread email in a series of panels which can be customized.

  • Access the Home folder once logged in by clicking on it in the left pane.

Day view

To customize the Home view,

  • Click the Properties button on the toolbar.

  • Click on the Display tab.

  • In the View by drop-down list, make sure it says Panels.

  • Click on the Customize Panels button.

Customize panels

In this screen, you can choose how you want the Home screen laid out (one or more columns), and which panels you want to show in those columns.

  • Select a panel from the Available Panels list and click the Add button.

  • Use the Move Up, Move Down, Edit, and/or Delete buttons to position and customize the panel.

  • Click OK when done.

Tip: Use the New Panel command to create a panel that displays a web page.

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Email changes


AutoSave

No more losing e-mails! If you are composing an e-mail and GroupWise crashes, the next time you startup GroupWise, you'll be prompted to recover or delete the message you were working on. If you recover the message and send it, the saved version is automatically deleted so there's no need to worry about file space.

Personalize Tab

When you open an e-mail, note the new Personalize tab. On this tab you can do the following:

Change the Subject line. Ever gotten an e-mail with a cryptic subject line or one otherwise “un-descriptive”? Type in your own in the field provided.

The My Notes field provides a space for you to jot down any notes/comments you have about that e-mail.

Categories are new in GroupWise 8 for the Mac. Use them to color code your messages and calendar items. See more about Categories under “Other Changes.”

Using categories

Change Item Type

For any item type (received mail, appointments, composed mail, etc.),

  • Click on Edit, change to.

A list of the most common available options appear. A more options link is at the bottom of the menu.

When choosing another option, another window will appear if you need to fill out any additional fields.

Send Options

There are some new options available when sending and e-mail.

From an open e-mail message,

  • Click on the Send Options tab.

Send options

Expiration date - check this box and set the number of days if you want your message to delete out of the recipient's mailbox if they haven't opened it. This only works for GroupWise users.

Delay delivery - check this box and select a date/time to send out your message. Handy if you want to setup something like a reminder note ahead of time.

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Calendar Changes


Multiple/Shared Calendars

Create multiple calendars and have each one a different color to help differentiate them. You can also share them with other users.

  • Click on File, New, Calendar.

  • A Manage Calendars window appears.

Manage calendars

Replace the “New Calendar” text with a name of your own.

The check box next to the new calendar indicates that whatever you post to this calendar will also show up in your main calendar.

  • Click on the Color button to assign a color to your new calendar.

  • Click OK when done.

To share a calendar (you can't share the main calendar, just ones you've created),

  • Select the calendar in the left pane of the GroupWise window.

  • Click on File, Properties, then the Sharing tab.

  • Click the Shared with radio option.

  • In the Name field, type in the user name of the person you want to share the calendar with.

  • Click the Add User button.

The name appears in the list below.

  • Assign the Additional access rights.

A sample screen would look like the following:

Sample sharing screen

After clicking OK from this screen, a New Participants window appears. It displays those people (or just one person) that you have invited to share your calendar with and also a message pane that displays the message the other person will receive.

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Additional Time Zones

Travel a lot? Now GroupWise can display, in Day view, different time zones right alongside your current one.

Note: If you switch the time zone on your computer, GW updates to display the new time without a restart. Conversely, if you change the time zone within GroupWise, the workstation time will update.

To display an additional time zone,

  • Click on the Day view button if your calendar isn't already displayed as such

  • Right-click on the appointment grid and select Additional Time Zone.

Additional time zone

Customizable Options

To customize your calendar with options such as your work schedule,

  • Click on GroupWise, Preferences, then the Calendar tab on the left navigation menu.

Customize calendar

There are tabs across the top for General, Work Schedule, Busy Search, and Date/Time.

  • Click on each tab to customize your preferences for each area.

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Other Changes


Notify!

You may have noticed by now a little window that will appear on your screen whenever you get an incoming message. This is called GroupWise Notify.

GroupWise Notify will alert you when you have new mail messages or an upcoming appointment.

This window will keep popping up until you either read the message or clear it from the Notify window.

Incoming message

Finding Stuff

There's a Find field at the top of the right pane of the window where you can find items specifically in the folder you are in.

Another option is the Find button on the toolbar which brings up the following window:

Find window

Typing in criteria here searches your entire GroupWise account rather than just that folder like the Find field does.

Categories

Use Categories to color code your e-mail messages and/or your calendar appointments.

  • Click on an item to select it (otherwise the Category option will be grayed out).

  • Click on Actions, Categories.

A list of preset categories displays.

  • Choose the More option at the bottom of the list to create your own category.

Edit categories

Type in your new category name at the bottom of the window, click Add, then you'll be able to assign a color to it either/both the Text of the category and the Background.

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Page last updated 01/13/13. Send questions or comments to training@cwu.edu.