Washington State law prohibits the use of State-owned equipment and facilities, including telephones, FAXes, cellular phones, State telephone credit cards and long distance services for any purpose except for official State business.
Long Distance and Credit Card Usage
University faculty and staff are responsible for long distance calls made and charged to their telephone extensions or State-issued telephone credit cards. Personal long distance calls cannot be charged to University extensions, authorization numbers or credit cards; these calls must be charged to the employees own credit card or home phone number. Abuse of this policy will result in disciplinary action and penalties.
Department heads should review monthly long distance bills for all departmental staff. These accounts are audited periodically by our Internal Auditor. Questionable calls should be reported to that office.
It is strongly recommended that individuals keep a record of all long distance calls placed through University or State facilities, whether on-campus or when using a State-issued credit card. A log of calls provides the best response to any inquiry about long distance usage.
Cellular Telephone Usage
Cellular telephones are billed for both incoming and outgoing calls on a cost per minute basis. University faculty and staff are responsible for calls made and received on University cellular phones. Personal calls cannot be made and charged to cellular phone accounts.
Although it is sometimes impossible to prevent a personal call from coming into a cellular telephone, especially when one is forwarding calls from their desk phone, incoming personal calls are to be discouraged, and not permitted on a regular basis.
To protect yourself, we recommend the following practices:
If you become aware of a telephone abuse problem, or a potential abuse of fraud problem, contact the Internal Auditor Department.