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Human Resources

Dates - Defined

Anniversary Date

This date controls when annual (vacation) leave in excess of the maximum (30 days/240 hours) is erased from the record. The annual (vacation) leave balance must be at or below the maximum 240 hours on the first day of the anniversary month following the addition of the accrual for the previous month. This date is not adjusted for prior state service or leave without pay.

Classified Staff
WAC 357-01-022 Anniversary date (Higher Education). For employees of higher education institutions or related higher education boards, anniversary date is the most recent date of hire into state service. The anniversary date is used to determine when vacation leave over two hundred forty (240) hours is lost. Higher education employers may make the anniversary date the first calendar day of the month in which the date of hire occurred. A higher education employee receives a new anniversary date when that employee is rehired following a break in state service, but not when the employee promotes, demotes, or transfers to another higher education employer.

Leave Accrual

Applies to civil service employees only. It determines the rate at which vacation (annual) leave is accrued each month. For dates that fall the 1st through the 15th of the month, the accrual change applies to the current month. For dates that fall the 16th through the end of the month, the accrual change applies to the following month.

Periodic Increment Date (PID)

Classified Staff in Bargaining Unit I: See Contract

Classified Staff in Bargaining Units, 3, 4, 5, 6, 7, 8 and 9 (PSE): See Contract

Classified Staff
Applies to civil service employees only. The PID is the month "an employee is scheduled to move to a higher salary step within the range for his/her current class." - WAC 357-01-232

Seniority Date

Classified Staff in Bargaining Unit I (WFSE): See Contract

Classified Staff in Bargaining Units, 3, 4, 5, 6, 7, 8 and 9 (PSE): See Contract

Classified Staff
Employment Retention Rating/Seniority: The measure of the employee's most recent period of unbroken classified service calculated by the Human Resources Office as follows:

  • All periods of leave without pay for more than eighty (80) hours in a month shall be deducted from the calculation of seniority, except when the leave without pay is taken for: cyclic year leave, military leave, or compensable work related injury or illness leave ("Workers' Compensation").
  • Ties in seniority will be broken by measuring the employee's most recent continuous time within his/her current classification. If the tie remains, seniority will be determined by lot.
  • Eligible veterans and surviving spouses of eligible veterans receive additional credit toward seniority in accordance with WAC 357-46-060.

Exempt Employees
The exempt personnel code does not define seniority for exempt employees.

Service Award Date

  • This date determines when civil service and exempt employees are recognized for their years of service to CWU (honored in 5-year increments from 10 to 35 years of service).
  • All periods of regular (CWU) employment count toward total service whether or not it is continuous.