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Human Resources

Hiring a New Temporary/Hourly Employee

CWU employs temporary employees to meet short-term and intermittent workload needs.
Temporary/Hourly appointments may not exceed 1,050 hours in a twelve consecutive month period from the original date of hire.

REMINDER: Temporary/Hourly employees may not begin work until the background check and required paperwork is complete!

To ensure compliance with federal laws, consult with your Human Resources Partner BEFORE offering your position.

The hiring supervisor has the responsibility to ensure that all requirements are met before a temporary/hourly employee begins working.

  1. Talk with your Human Resources Partner (HRP) to determine title, length of appointment, pay rate, bargaining unit potential, and benefit eligibility. Reminder: Employee cannot begin work until entire hiring process is complete!
  2. Hiring supervisor must notify candidates to apply to the appropriate temporary/hourly pool through the jobs page.  If you would like to review a pool of applicants, contact your HRC.  If the chosen candidate is working for CWU out of state, refer to the Procedure for hiring an employee to work outside of Washington State.
  3. After selecting an applicant, log in to PeopleAdmin, search for the applicant from the correct Track 2 posting, select the last name, hover over Take Action On Job Application, select "Finalist - Send to Human Resources".  If you do not have access to the temporary/hourly pool (track 2), contact your HRC to request appropriate access.
  4. HRC will initiate the background check.  Supervisor: please let potential employee know that they will receive an email about the background check.
  5. Upon completion of a background check, an "Approved to Make Offer" email is sent with instructions to finalize the hire process in PeopleAdmin. The hiring supervisor finalizes the hiring process in PeopleAdmin by selecting the last name of the applicant, select "Start Hire Processing" (green +), complete all known fields and select "Next", then hover over "Take Action on Hire Processing" and select "Send to HR Consultant". Refer to the job code table for temp hourly job codes.
  6. Supervisor offers position to applicant.
  7. New employee will receive an email with instructions on completing required forms online (I-9, W-4, and direct deposit).
  8. Supervisor electronically submits Temporary Appointment Form (TAF) webform (the employee, human resources, and supervisor will receive an emailed copy of this form).
  9. Supervisor instructs employee to go to Human Resources with I-9 documentation on the first day of employment.

If the temporary work is similar to work performed by a represented classified cyclic employee who is on a period of cyclic leave, the temporary work should first be offered to the classified employee.                                                                          

Due to the short-term or intermittent nature of the work, temporary/hourly employees are generally not eligible for insurance coverage.  Eligibility is based on working an average of eighty hours per month for more than six months*.  If it is anticipated that eligibility will be met at the onset of the position, benefit enrollment must occur at that time.  Human Resources monitors hours worked.  Under Washington State law, employees cannot be misclassified to avoid paying benefits.  *Please note that eligibility is based on calendar months, not 30-day periods, and averaging will not include a month with less than 8 hours.

Generally, if a student is taking less than 6 credit hours for undergraduate or 5 credit hours for graduate, the individual is hired as a Temporary/Hourly employee.  If you have a student employee who will be hired as a temp, you must end the student assignment in Manager Self Service before the temporary hourly assignment begins.