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Human Resources

Leaving CWU

 

Supervisor's Duties

1.  Obtain resignation or retirement letter from the employee and forward to Human Resources at Mailstop 7425

2.  Terminate or Retire employee via MyCWU: Main Menu > Human Resources > Manager Self-Service > CW Transactions > Terminate/Retire Employee (The departing employee will appear on a daily Checkout Notice provided to applicable departments)

3.  If the employee is a supervisor, ensure they have submitted reporting changes via Manager Self-Service to re-assigned their employees to a new supervisor

4.  Provide employee the Knowledge Transfer Template if necessary

5.  Confirm employee has returned CWU property (keys, parking pass, computers, mobile devices, tools, safety equipment, uniforms, etc.)
(Items can be returned to Human Resources, if necessary)

6.  Obtain voicemail password

7. Have employee add an Out of Office email notice with replacement's contact information, if necessary. If no notice is added, a general message directing inquiries to the CWU Directory or service desk will be generated

8. Remove access to department list-serves and accounts

9. If applicable, verify that employee has removed their iCloud account from all CWU devices (iPhones, iPads, etc.). Have them contact the Service Desk at (509) 963-2001 for assistance, if they are unsure of how to do this.

10.  For eligible retirees, submit a letter of nomination for distinguished service to Vice President, if appropriate

For Reference: Leaving CWU Checklist

 

 

Employee's Duties

1.  Submit resignation/retirement letter to your supervisor stating your last day of employment

2.  Complete the online Exit Survey – a link will be sent via email from HR 

3.  If you have questions about your benefits, contact Melany Peterson at (509) 963-2269 or Melany.Peterson@cwu.edu

4.  If you have questions about how your vacation cash-out may affect your taxes and/or if you are transferring to another state agency, contact Lisa Conn, (509) 963-2241 or Lisa.Conn@cwu.edu *Does not apply to Faculty*

5.  If you are a supervisor, please submit a Request Reporting Change for your direct reports in MyCWU via Manager Self Service, to reassign them to a new supervisor

6.Remove your iCloud account from all CWU devices (iPhones, iPads, etc.). Contact the Service Desk at (509) 963-2001 for assistance, if you’re unsure of how to do this.

Note: Items can be dropped off in person at Human Resources office

7. Reset voicemail password and inform your supervisor

8. Add an Out of Office email notice with replacement’s contact information, if necessary. If no notice is added, a general message directing inquiries to the CWU Directory or Sservice Ddesk will be generated

9. If your mailing address has/will change, update in Self Service to ensure your W-2 tax information is mailed to the correct location

10. If you’d like to schedule a meeting with Gail Farmer, EEOC and Affirmative Action Manager, contact her at (509) 963-2206 or Gail.Farmer@cwu.edu

11.Return the following items (as applicable):

  • Connection Card
  • CWU Keys to the Lockshop in Jongeward
  • Parking Permit
  • All CWU property (computers, mobile devices, tools, safety equipment, uniforms, etc.)
  •  Ensure that your iCloud account have been removed from all CWU devices (iPhones, iPads, etc.), if applicable. Please contact the Service Desk at (509) 963-2001 for assistance, if you’re unsure of how to do this.
  • Library Materials

Note: Items can be dropped off in person in Human Resources

12. Return completed Leaving CWU Checklist to Supervisor

 

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