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Housing

Apartment FAQs


1. What are the requirements to be able to live in an on—campus apartment?
2. How do I get on the waitlist?
3. When should I get on the waitlist?
4. When will I know if I am assigned an apartment?
5. How do I take my name off of the waitlist?
6. How do I move from a residence hall to an apartment?
7. Do I have to sign up for a meal plan if I live in an apartment?
8. Do you assign roommates?
9. What size are the apartments?
10. Can I see an apartment prior to moving in?
11. Do I need a parking permit?
12. Can faculty/staff rent an apartment?
13. Is co-ed housing an option?
14. When is rent due?
15. Where do I make rent payments?
16. Will financial aid cover my rent?
17. What are the rental rates?
18. What utilities are included in my rent?
19. What is the deposit amount?
20. What is the lease/contract term?
21. I would like a roommate to move in with me (or I would like to move in with a roommate who already has an apartment). What do I need to do?
22. What happens to my rent if my roommate(s) move out?
23. I plan on moving out soon. What do I need to do?
24. Can I move from one apartment to another?
25. How do I connect to the internet?
26. Can I keep my apartment over the summer?
27. Can I stay in my apartment for quarter breaks?
28. Am I allowed to have guests stay with me? Where should they park?
29. Are pets allowed?
30. What should I do if I am having a roommate/neighbor conflict?
31. Who should I contact if I have a maintenance problem?
32. Who do I contact if I lock myself out of my apartment?



Apartment FAQs answers


1. What are the requirements to be able to live in an on—campus apartment?
A lessee (student) must be a student maintaining a minimum of seven credit hours of course work (five credits for graduate students) per quarter, unless an exception is approved in writing by the Associate Dean of Student Life, or be a contracted faculty/staff member of Central Washington University.

Applications for apartment housing will be accepted from students who plan to attend classes during the dates indicated on their application but who have not yet been officially accepted for admission. Students must provide proof of academic acceptance to CWU prior to taking occupancy.

Student apartments are available for occupancy for students who have completed one academic year of college or is 20 years of age or older and enrolled as a CWU student. 

University owned on-campus apartments are available to students with children, married students (must provide marriage certificate) single students and new faculty or staff.

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2. How do l get on the waitlist?
Complete the apartment application form and submit the $100 application deposit to the Cashier’s Office in Barge Hall. Apartment applications are available in Button Hall, or may be printed online at http://www.cwu.edu/housing/apartment-application-process

Placement of applicants into apartments is based on the application date, move-in date, and availability of apartment size, type, and location:

Application date — This is the date your $100 application deposit is made and given to University Housing by the Cashier’s Office. For example, a student who submitted his/her deposit on May 1st will be placed on the waitlist before the student who submitted their deposit on May 2nd. lf more than one application is submitted on a particular day, they are added to the apartment waitlist when University Housing receives the apartment application, and confirms the $100 wait list deposit is on file.

Move-in date — This is the date you wish to take occupancy of the apartment. For example, if two students submit an application on the same date requesting the same type of apartment and one requests August 1st and the other requests September 15th, the person requesting the August date will be assigned an apartment before the person requesting the September date.

Availability of apartment size, type, and location, may determine if you are placed on a waitlist. However, occasionally we have no requests for a specific type of apartment in a specific location. For example, we may have three bedroom apartments available in Brooklane, but have no wait list requests for Brooklane Village three bedroom apartments. In a situation like this, a student walking into the office may be assigned immediately.

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3. When should I get on the waitlist?
As soon as you know you are interested in an on-campus apartment. Frequently there are more requests than apartments available. Students are put on the waitlist and assigned according to the application date, move-in date, and availability of apartment size, type, and location.

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4. When will I know if l am assigned an apartment?
University Housing staff makes every effort to notify waitlist applicants of an opening within 30 days of apartment availability. This period of time may vary. You are welcome to contact University Housing at (509) 963-1831 or send an email to housing@cwu.edu for an update on your application status.

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5. How do l take my name off of the waitlist?
Contact University Housing in Button Hall or send an email to housing@cwu.edu, and submit your request in writing. Your $100 waitlist deposit is refundable at any time.

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6. How do l move from a residence hall to an apartment?
To be eligible to move from a residence hall to an apartment, you need to have completed one academic year of college or be 20 years of age or older, and meet all other eligibility requirements. The term of the contract remains that is specified in the residence hall contract.

When transferring from the CWU residence halls to the CWU apartments, students must follow all the steps of checking out of the residence hall. Charges will continue to be billed to the student account until the student has checked out of the residence hall properly.

One hundred dollars per each quarter will not be refunded from the dining debit dollars. This money will remain on the student’s connection card and can be used in the dining halls at any time, and anywhere before the end of the spring quarter.

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7. Do I have to sign up for a meal plan if I live in an apartment?
No. However, if you are transferring from a residence hall to an on-campus apartment, you are required to pay a mandatory dining fee of $100 per quarter, which will be applied to your connection card for use at any CWU dining location.

For information on optional dining plans for on-campus apartment students, please see www.cwu.edu/dining/. 

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8. Do you assign roommates?
No, all apartment residents are responsible for finding their own roommates. University Housing assumes no responsibility in one’s roommate selection process. However, University Housing maintains a roommate binder in Button Hall which has a list of students seeking roommates. You may also view the "housing board" on the student intranet for students looking for a roommate or looking to be a roommate. You  may also post an ad stating that you also are looking for a roommate. 

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9. What size are the apartments?
University Housing maintains studios one, two, and three bedroom apartments. Floor plans and square footage information can be found by following the "Details" links at www.cwu.edu/housing/. 

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10. Can I see an apartment prior to moving in?
You may contact University Housing at 509-963-1831 to inquire about scheduling a time to view an apartment. Availability to view an apartment is not guaranteed. The apartment managers are students who may or may not have time in their schedule to accommodate apartment viewings.

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11. Do l need a parking permit?
Yes. When you move into an apartment you will need to go to the Parking and Public Safety building to obtain your Apartment Parking Zone decal, (APZ). There is no charge for your APZ.

Those tenants who wish to park in any other campus parking lot must pay to obtain a permit from the Parking Office.

Anderson requires a standard parking permit.

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12. Can faculty/staff rent an apartment?
New faculty and staff must submit a request in writing to be considered for eligibility to rent a University apartment for a maximum of 12 months. The monthly rental rate for faculty/staff is an additional $100 more per month.

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13. Is co-ed housing an option?
No. Single student apartments are only available to same gender, (unless approved by the Associate Dean of Student Life, prior to occupancy), married students (a copy of the marriage certificate is required), or students with children. 

Only members of the immediate family unit may reside in the apartment, unless an exception is granted by the Associate Dean of Student Life. 

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14. When is rent due?
Rent is due on the 1st of every month. Rent that is not paid by the 10th of the month is subject to a $50 late fee.

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15. Where do I make rent payments?
All payments must be submitted to the Cashier’s Office in Barge Hall, or online at www.cwu.edu/student-accounts/online-payments

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16. Will financial aid cover my rent?
As long as you have enough financial aid to cover costs, you may request that financial aid automatically be applied to your rent. See University Housing in Button Hall to fill out the appropriate paperwork. This paperwork needs to be submitted each quarter.

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17. What are the rental rates?
Rates can be found at http://www.cwu.edu/housing/apartment-rate-information

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18. What utilities are included in my rent?
The following utilities are included in the rent for these apartment complexes. Brooklane Village, Student Village, Anderson, and Wahle apartments: heat, sewer, water, electricity, refuse service, high-speed-internet (need an Ethernet-cat 5 cable), and landline telephone service, except Brooklane Village (you must provide the telephone instrument, and pay long distance). 

Brooklane Village has DSL/WiFi. (Student will be given a key code at any time of signing your apartment contract). 

If you have a telephone line, you may connect to the school’s free dial-up internet. You may also contact an internet service provider of your choice to set up a high-speed internet connection.

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19. What is the deposit amount?
A $100 deposit is required to be put on the apartment waitlist. Upon assignment into an apartment, each leaseholder is required to pay an additional $100, for a total deposit of $200. 

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20. What is the lease/contract term?
The term of the contract is month-to-month. The student may remain as long as he/she is eligible to occupy a University on-campus apartment. However, you must have lived in your apartment for a minimum of six months to be eligible to move to another apartment, and/or receive your $200 deposit back. Tenants are required to submit a 30-day vacate notice in writing to University Housing when they intend to move out. You may email housing@cwu.edu

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21. l would like a roommate to move in with me (or l would like to move in with a roommate who
already has an apartment). What do I need to do
?
New roommates must meet all eligibility requirements, but do not have to go through the waitlist process. The new roommate must submit an apartment application and $200 deposit, sign the lease agreement, and go through the check-in process with the apartment manager. The new roommate should contact University Housing to make these arrangements. The current resident must also submit written notice to University Housing giving approval for the new resident to move in.

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22. What happens to my rent if my roommate(s) move out?
All students must give a 30-day written vacate notice. The remaining roommate(s) have 30-days to find a new roommate. If the remaining students have not found a new roommate(s) within 30-days they will pay full rate, beginning the day after the 30-day vacate date. The rent will be divided equally among the remaining tenants. If only one person is remaining, he/she will be responsible for the entire amount of the rent payment.

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23. I plan on moving out soon. What do I need to do?
Contact University Housing in Button Hall or at housing@cwu.edu and submit your 30-day vacating notice in writing. You will be responsible for rent 30 days from the day your notice is submitted, or until you do an official check-out (whichever is later).

Notify your roommate(s) that you are moving out. 

Contact your apartment manager at least three days in advance of your actual move-out date, and schedule a check-out appointment. At the time of your check-out, all of your belongings must be out of the apartment. The apartment should be cleaned, and you should have your keys with you. Cleaning guidelines can be found at www.cwu.edu/housing/. Please make sure to submit your change of address form with the US Postal Service and update your address on SAFARI.

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24. Can I move from one apartment to another?
Moving to another apartment will not be allowed under normal circumstances because of additional administration, maintenance, and cleaning costs. To be eligible to be on the waitlist to move to another apartment, you are required to live in your current apartment for six consecutive months. An additional $100 is required to be put on the waitlist.

If your status changes, your family size increases, or you feel you have a special reason to request a transfer, submit a written request to the Associate Dean of Student Life at Button Hall.

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25. How do l connect to the internet?
High-speed-internet (Ethernet access) is only provided in Student Village, Anderson, and Wahle. If you have a telephone line, you may connect to the school’s free dial-up internet. You may also contact an internet service provider of your choice to set up a high-speed internet connection.

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26. Can I keep my apartment over the summer?
You may keep your apartment over summer if you are enrolled in summer session or enrolled in at least 7 credits for fall quarter classes. All applicable lease and rental conditions apply. Sub-leasing is not an option.

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27. Can I stay in my apartment for quarter breaks?
Yes,  you may stay in your apartment during quarter breaks. 

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28. Am I allowed to have guests stay with me? Where should they park?
Guests are allowed to stay with you five days per month with the approval of all roommates (if applicable). If you would like a guest to stay longer you must request in writing and gain approval from University Housing. 

Residents are responsible for the conduct and behavior of their guests.

Guests parked in Apartment Parking Zones without a permit are subject to receiving a ticket. Contact the parking office or welcome center in regards to obtaining a "guest parking permit". Hours are from 8:00 am - 5:00 pm. 

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29. Are pets allowed?
No. Pets are not allowed in the apartments. The only pets allowed are aquarium-bound fish in a tan no larger than 25 gallons. Tenants must maintain responsibility for the aquariums at all times. 

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30. What should I do if I am having a roommate/neighbor conflict?
Make an attempt to resolve the situation yourself first. If you are unable to resolve the conflict, contact the Apartment Complex Coordinator at 509-963-7041 to discuss the situation. You may also come to University Housing in Button Hall and write out your situation. The housing staff will give your statement to the Apartment Complex Coordinator to follow up with you. 

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31. Who should I contact if l have a maintenance problem?
Contact Facilities Management at (509) 963-3000 for all maintenance concerns. This number is in operation 24 hours a day. Please call during normal business hours (Monday-Friday, 8am-5pm) for routine problems. Call anytime for emergencies (i.e. something that could or will cause physical harm to tenants or that could or will cause physical damage to property or structures).

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32. Who do l contact if l lock myself out of my apartment?
First, attempt to contact your roommate(s) or family members. If they are not available, try to contact your apartment manager. lf you get locked out during regular business hours (Monday-Friday, 8am-5pm), you may also contact University Housing and New Student Programs at (509) 963-1323. If you get locked out after business hours, contact the on-call manager at (509) 201-6112. The on-call manager is available anytime that University Housing is not open for business.

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