CWUFinancial Affairs NewsFinancial Affairs Newshttp://www.cwu.edu/financial-affairs/newsen-usCWU Leadership Team Reorganizes to Focus on Responsibility Centered Managementhttp://www.cwu.edu/financial-affairs/node/2537Thu, 16 Jan 2014 08:34:03<p><img alt="" src="/financial-affairs/sites/cts.cwu.edu.financial-affairs/files/images/CWU%20Mountain%20Medallion-final.jpg" style="width: 466px; height: 228px;">Central Washington University President James L. Gaudino today announced a reorganization of the university’s leadership team that will bring new focus to implementing Responsibility Centered Management (RCM) planning for new demands upon university operations, and addressing the June retirement of Chief of Staff Sherer Holter.</p><p>Holter will immediately move to the position of vice president of operations, which she will hold through June. Stevan DeSoer, chief human resources officer, will assume the role of vice president of operations on July 1, following Holter’s retirement.&nbsp;</p><p>Linda Schactler, who has served as the executive director of public affairs since 2010, will add the chief of staff duties to her current assignment. George Clark, vice president of finance and business services/chief financial officer, will focus exclusively on university finance: budgeting, auxiliary services, finance, payroll, and enrollment management.</p><p>Gaudino said the adjustments position the cabinet to address new financial, social, and political realities that confront the university.</p><p>“Along with the provost, this experienced and talented team is prepared to address an entirely different world than the one in which we operated five years ago,” said Gaudino, noting that student enrollment has risen by 1,000 students while state funding has fallen by half. “Mr. Clark’s fiscal savvy has to focus on the culture change that Responsibility Centered Management will require.”</p><p>RCM is an approach to operations that drives decision making from the Office of the President to operational units—colleges, in the case of CWU.&nbsp; The college deans are responsible for setting priorities and generating their own revenue through student credit hours. Good decisions reward the colleges that make them and also benefit the university generally. In addition, RCM emphasizes the importance of faculty shared governance in shaping academic units.</p><p>Gaudino said Clark's new fiscal challenges also would include implementing a new budgeting system and transitioning from an accounting system dependent on thousands of&nbsp; “project identification” numbers (PIDs) to a modern and efficient “chart of accounts.”&nbsp; The new system will provide a better understanding of the university’s financial health by articulating the accounts that define each class of items for which money is spent or received.</p><p>The vice president of operations will lead the departments of Information Services, Information Security, Organizational Effectiveness, Facilities Management, Human Resources, Inclusivity and Diversity, and Police and Parking Services.&nbsp; President Gaudino said DeSoer is well prepared to assume the new operations position, which recognizes the extraordinary demands on and the great importance of the university's operational departments.</p><p>“It’s absolutely critical to have strong leadership in the daily operations of CWU along with someone who is a strong operational manager, like Sherer,” said Gaudino, adding that Holter has led the rapid and significant upgrade of university information systems in just a few months. “Steve brings operational understanding and knowledge of the university to this role and will ensure a smooth and transparent transition for our staff and the university. His expertise helps to ensure that we continue to attract a diverse and highly skilled workforce.”</p><p>DeSoer has more than 20 years of experience in higher education and shared governance, having worked at Washington State University and in the University of Alaska system prior to coming to CWU. He holds a master’s degree in education from Boston University.&nbsp; A national search for the new chief human resource officer will begin immediately.</p><p>Schactler assumes chief of staff responsibilities in addition to those of her current position as executive director of Public Affairs, which includes state and federal government relations, marketing, media relations, issue management, and university communications. The chief of staff develops and manages special projects for the president, provides coordination, and acts as liaison with campus officials, and external constituents on all matters of interest to the president, along with serving as secretary to the Board of Trustees.</p><p>“Linda has the common sense, discretion, and organizational skills that this fast-paced position requires,” said Gaudino, noting that Schactler served in a similar capacity as deputy director of the state’s Higher Education Coordinating Board from 1996 to 2000.&nbsp;</p><p>Schactler holds a master of arts in English Literature from Washington University (St. Louis). She previously operated an Olympia-based public affairs business and provided issue management and government relations services for CWU for 10 years. She also served as the communications director for the Washington State Senate.</p><p><br>Media contact: Linda Schactler, executive director of CWU Public Affairs, 509-607-4103, schactler@cwu.edu<br>&nbsp;</p>CWU Students Work with Ellensburg Downtown Association to Promote Local Businesshttp://www.cwu.edu/financial-affairs/node/2536Mon, 04 Nov 2013 14:36:26<p><strong>ELLENSBURG, Wash. — </strong>Central Washington University’s student-led <a href="http://www.cwuagency.com">Central Communication Agency (CCA)</a> is now working with the Ellensburg Downtown Association (EDA) to help further connect university students with downtown businesses.</p><p>“If our students knew what the downtown corridor truly had to offer, they would understand the uniqueness of downtown businesses versus what the campus has to offer,” says Liz Kerns, CWU public relations and non-profit organization management professor, who is the CCA advisor. “They are a wonderful complement to one another.”</p><p>These new efforts are based upon results of a marketing survey of downtown business leaders and 1,006 CWU students conducted last year, covering a wide range of issues, from perceptions of the downtown to the availability of transportation. The end result was a 53-page report, which led to development of several public relations proposals for the EDA.</p><p>Throughout fall quarter, the CCA is helping implement the best of those proposals.</p><p>“Business leaders told us they want to learn more about students and what student life is like today, such as where do students get their money, and how are they functioning,” Kerns points out. “So, we’re going to record a student-life seminar, put it on a CD-ROM and deliver it to every single [EDA] business.”</p><p>In addition, businesses will receive what Kerns described as a social media toolkit—a handbook addressing what the current student generation expects through social media, along with best practices that businesses may implement.</p><p>During winter quarter, CCA will release a student discount card that can be used for a variety of promotional offers, which will be developed after the first of the year for the EDA.</p><p>“Businesses will offer specific deals or discounts to help encourage students to go downtown,” Kerns adds. “We have to keep the businesses in mind, too, because they walk a very fine [financial] line everyday.”</p><p>Next year, CCA will conduct another survey to determine the success of these marketing efforts.&nbsp;</p><p>“We’ll benchmark against our original survey,” Kerns explained. “For example, we’ll look and see how many students have a favorable perception of the downtown.”&nbsp;</p><p>Carolyn Honeycutt, EDA director, says, “Being able to work with the agency on this project has given our non-profit [organization] greater clarity on the situation, and the results of working directly with the students has benefited both the EDA and students.”</p><p>CWU senior Ann Reynolds, from Portland, Oregon, is the CCA account executive for EDA and is in charge of overseeing client relations, proposals, and a team of six other students. She says the work is providing her with invaluable professional experience.</p><p>“A lot of the PR [public relations] jobs that you get after college say that experience is needed,” Reynolds says. “I’m going to graduate with a year-and-a-half of PR agency experience and working with clients.”&nbsp;&nbsp;&nbsp;</p><p>CWU is the only school in Washington that offers such a service learning experience through the student-run CCA.&nbsp; Though the experience offers students class credit, it is run like a business, offering clients a full-service communication firm—including advertising, event planning, graphic design, market research, photography, and social media services—free of charge.</p><p>“This is a one-of-a-kind program,” says Kerns, who came to CWU after working with the Illinois Chamber of Commerce for seven years and set up the CCA in 2011. “I’ve looked at different agencies across the country, taken the best elements I’ve found, and implemented them here, while taking into consideration other student media that currently exist. Agency is meant to compliment pre-existing programs and allow PR, advertising, marketing, and other majors an opportunity to practice their profession.”&nbsp;&nbsp;&nbsp;</p><p>This quarter, 43 students are enrolled in the CCA. “We’ve had 178 students cycle through agency, in every capacity, since fall 2012,” Kerns notes. “They’re the ones who make this run and are doing all this amazing work.”&nbsp;</p><p>Other CCA members are now involved with six additional clients, including conducting focus groups involving parents, teachers, administrators, and community members pertaining to the perception of the Ellensburg School District’s overall communication efforts.&nbsp;</p><p><strong style="font-size: 12px; line-height: 1.4;">Media contact: </strong><span style="font-size: 12px; line-height: 1.4;">Robert Lowery, </span>CWU<span style="font-size: 12px; line-height: 1.4;"> Public Affairs, 509-963-1487, loweryr@cwu.edu</span></p><p><span style="font-size: 12px; line-height: 1.4;">November 4, 2013</span></p>CWU State Budget Priorities: Keep Tuition Low, Expand Enrollment, Renovate Chimpanzee Facilityhttp://www.cwu.edu/financial-affairs/node/2535Thu, 17 Oct 2013 09:51:10<p><img alt="" src="/financial-affairs/sites/cts.cwu.edu.financial-affairs/files/images/seal_red.jpg" style="width: 300px; height: 302px; "></p><p>Central Washington University is requesting state legislative support to prevent a tuition increase next year and to expand services to students. CWU also will request funds from the state construction budget to upgrade a state facility left vacant by the departure of the chimpanzees from the Chimpanzee and Human Communication Institute (CHCI).</p><p>In 2014, the legislature will fine tune the two-year budget approved last spring. CWU's supplemental operating budget request includes $5.2 million to negate the need for a 7-percent increase in undergraduate tuition next year.</p><p>"We have crafted our supplemental budget request to focus on increasing student success: affordable tuition and modern, safe academic facilities," said CWU President James L. Gaudino.&nbsp; "These priorities also support the state's goal to graduate more students earning bachelor's degrees."</p><p>Last year, the legislature provided $3.8 million to offset the need for a tuition increase during this academic year only.&nbsp; Since 2009, the state has reduced funding for CWU by nearly 50 percent while assuming tuition increases in state budgets.</p><p>"Faculty and staff have taken on more responsibilities in order to make up for the funding cuts over the past several years, but we've still a long way to go," said Gaudino, noting the total fund loss from the state was about $60 million over three years. "We can't stand still. We have to grow and adapt to new student needs and new technologies in order to be effective and relevant."</p><p>Gaudino said CWU and other public universities were pleased to receive a request from Governor Jay Inslee for proposals to increase degree production in computer science and engineering.&nbsp; CWU responded with a budget proposal of $3.6 million for additional enrollments in undergraduate programs in Computer Science, Information Technology and Administrative Management (ITAM); Mechanical Engineering Technology; a dual degree program in physics and engineering; and an ITAM master's degree, including a specialization in cybersecurity.</p><p>The university's request from the construction budget is for $9.9 million to renovate the CHCI facility so that it can provide appropriate and safe academic space for CWU’s nationally recognized Reserve Officer Training Corps&nbsp; (R)OTC)program. The CHCI facility was constructed in 1993 specifically for the care of and research involving chimpanzees. As it stands now, the presence of hazardous materials, poor energy efficiency, and inappropriate construction and design make the facility unusable. CWU proposes to renovate and re-purpose the facility to accommodate the Aerospace Studies and Military Science programs. Those programs are now housed in Peterson Hall, a dilapidated, 1950s-era motel, which CWU will demolish if funds are provided for CHCI renovation.</p><p>The ROTC program has been nationally recognized several times in recent years, including being named the "Most Outstanding" ROTC program out of 273 in the nation by the US Army Cadet Command, and receiving the coveted Founder's and Patriot's Award. In addition, they placed first among all ROTC programs, and 12th overall, at the 46th annual International Sandhurst Competition at West Point, in which top military teams and professional soldiers from around the world competed in military strategy and tactics exercises.</p><p>"This is truly a world-class program and it deserves a world-class facility," said Gaudino, adding that cadets also maintain consistently high grade points and graduation rates. "These cadets will be leaders on the field of battle and in their professional fields. We owe it to them to give them the very best preparation possible."</p><p>Supplemental budget requests will be reviewed by the Office of Financial Management in October and November. Governor Inslee will present the first supplemental budget proposal in mid-December. The legislature will convene on January 13. Legislators will review supplemental proposals and issue their own budget plans later in the legislative session.<br>&nbsp;</p>CWU Preparation, Federal Plan Reduce Government Shutdown Effects on Studentshttp://www.cwu.edu/financial-affairs/node/2534Tue, 01 Oct 2013 10:45:23<p>Rapid processing of federal financial aid and federal contingency plans will protect students at Central Washington University from the most extreme effects of the shutdown of the federal government. The failure of Congress to approve a continuing budget resolution by midnight last night will disrupt the operation of federal programs, including agencies and programs that fund higher education research and many student assistance programs.</p><p>"In preparation for the imminent shutdown, CWU requested reimbursement for all federal awards that had incurred costs. However, we can only be reimbursed for funds we've spent," explained Connie Williams, associate vice president for Business and Financial Affairs. "We've received payment for about 83 percent of what has and will be spent in the next few weeks. We'll cover the remaining 17 percent until Congress agrees on a budget."</p><p>Last week CWU received a memo from US Office of Management and Budget (OMB) outlining the contingency plan for the US Department of Education (DOE) in the event of a government shutdown. The memo said work required to process Pell Grants and subsidized and unsubsidized student loans will continue as normal. Federal employees necessary to support those functions are among the agency's top priorities.</p><p>Federal reimbursements to CWU received so far total about $13.7 million in federal loans and $70,000 for the Supplemental Educational Opportunity Grant (SEOG), a federal assistance grant reserved for college students with the greatest financial need. As of close of business yesterday, the last day of the federal fiscal year, Williams said about $5 million in loan packages had been offered to, but not officially accepted by, students. If the aid is accepted within the next week, CWU may have to cover those payments until Congress approves a budget.</p><p>Of the total Pell grant funding of $5.5 million, CWU has allocated and received federal payment for about $4 million. Williams said CWU also will hold Pell recipients harmless from the effects of the government shutdown.</p><p>"The bottom line is that students, who were awarded and have accepted federal financial grants and loans by September 30, should not be affected by the federal government shut down," said Williams.&nbsp;</p><p>CWU federal research and non-research funding also may be affected, because reimbursement requests for other grants and contracts are typically processed after September 30, the last day of the federal fiscal year. Funding processing may be suspended until a continuing resolution is approved. The university will be able to submit requests for new awards, but they will not be processed until a new continuing resolution is adopted.</p><p>CWU already has received federal funding for the 2013-2014 school year for the McNair Scholars program, the College Assistance Migrant Program (CAMP), Higher Education Program (HEP), Student Support Services (SSS), and for Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) grant, which prepares more than 2,000 middle school students in central Washington for success in college.</p><p>However, CWU’s Army ROTC program received a direct hit. Government Services employees had to be furloughed, which will delay books, tuition, room and board and monthly stipends for cadets, since appropriate paperwork cannot be processed. The program is working with the university to avoid any adverse affects on students.</p><p>At this time there is no information on any impact to veteran’s programs through CWU’s Veterans Center.</p><p>Under the contingency plan of the DOE, 90 percent of employees would be immediately furloughed. During the first week of a shutdown the agency would maintain only functions related to the discharge of the duties of presidentially-appointed, senate-confirmed individuals; the protection of life and property; and, as appropriate, the obligation, payment, and support of student financial aid as well as other pre-authorized payments and obligations.</p><p>A shutdown lasting longer than a week, could affect the processing of student loans/grants and payments. Programs using mandatory or multi-year funding from a prior year would continue to operate through a government shutdown, though likely at a slower rate with far fewer employees. The text of the full OMB Contingency Plan may be accessed at: www.whitehouse.gov/omb/contingency-plans.</p><br><p>Media Contact: Linda Schactler, Executive Director of Public Affairs, 509-963-1384</p><p>October 1, 2013</p>CWU Authorizes Compensation Adjustmentshttp://www.cwu.edu/financial-affairs/node/2526Mon, 22 Jul 2013 14:00:48<p>Central Washington University today announced salary adjustments for non-union employees. Exempt employees will receive a 3-percent increase effective retroactively on July 1, 2013.&nbsp; Classified staff who are not represented by a union will receive a 1-percent wage increase, wage adjustments that are linked to performance goals, and an adjustment to the state salary schedule.</p><p>The compensation adjustments were approved Friday by the Board of Trustees. In June, the state legislature approved contracts negotiated with classified staff represented by the Washington State Federation of State Employees and the Public School Employees of Washington. The university is currently negotiating a new contract with the United Faculty of Central Washington University.</p><p>CWU President James L. Gaudino said the increases, the first since 2008, will begin to address the erosion in employees' compensation and in the ability of the university to recruit and retain employees.</p><p>"Even though we are unable to rectify the total loss of salary increases that you have endured these last four years, I am committed to beginning the process of providing some movement forward," said Gaudino Monday in a memo to employees. "The services you provide have positioned us to continue to provide an exceptional educational experience for everyone."</p><p>Gaudino said the compensation adjustments were possible due to the implementation of a series of emergency measures required to absorb a cut in state support of more than 50 percent since 2009. Over the same period, CWU reduced staffing levels by more than 100 full-time employees. In spite of the personnel reduction, employees are serving 1,000 more students than in 2009. The university also has implemented strong financial management systems that provide the more precise information that is required to make strategic financial decisions.</p><p>Compensation adjustments for non-union classified staff will mirror those in union agreements approved by the legislature. The increases include a new step on the pay schedule for classified staff on July 1, 2013. About 155 employees who have been at Step L for six years will be moved to the new "Step M" for an increase of about 2.5 percent.&nbsp; On July 1, 2014 all classified staff will receive a 1-percent salary increase. In each of the next two fiscal years classified staff will receive a lump-sum payment if the university achieves Student Success Incentive Goals for enrollment, retention, diversity, and graduation rates.<br><br>"All of your hard work and commitment has ensured that Central continues to grow and sustain a strong student FTE," said Gaudino.&nbsp; "I wish there were some other way to say thank you but I do sincerely thank you for all that you have done and all that you will do."&nbsp;</p><p>Increases effective on July 1, 2013 will be realized in the August 25 payroll distribution.</p><p><strong>Media contact:</strong> Linda Schactler, executive director, CWU Public Affairs, 509-607-4103, schactler@cwu.edu</p><p>July 22, 2013</p>CWU improving Campus Applications and Technology (iCAT)http://www.cwu.edu/financial-affairs/node/2515Mon, 26 Nov 2012 10:44:23<p><img alt="" src="/financial-affairs/sites/cts.cwu.edu.financial-affairs/files/images/peoplesoft.jpg" style="width: 160px; height: 160px; "></p><p>November 26, 2012</p><p>ELLENSBURG, Wash. — Central Washington University is taking a giant step forward in information technology with the launch of multiple initiatives collectively called iCAT (improving Campus Applications and Technology). The project devotes a group of consultants solely to the automation of key business systems, software enhancements that will assist the end user, and the development of a university "portal."</p><p>"By modernizing our day-to-day business processes and information, the university will ultimately increase efficiency," said CWU President James L. Gaudino, who said the project will be completed by about two-dozen consultants from CedarCrestone, a consulting, technical, and managed services firm, based in Alpharetta, Georgia, specializes in implementing Oracle systems for higher education. "We want to bring our workplace technology up to speed as quickly as we can without diverting employees from their regular work."&nbsp;</p><p>CedarCrestone staff will be situated on the second floor of the Brooks Library and in Bouillon Hall. Project manager Gene Shoda said iCAT will automate paper forms now used for travel, charge-credit, purchasing, timecards, and faculty workloads. Another part of the project will tackle the university's fiscal systems. Shoda said that CWU users will play an essential role in project design and development—before the technical work gets fully underway. CedarCrestone staff have already begun to analyze paper processes and to meet with CWU employees about process requirements.</p><p>"The goal is to standardize and streamline processes and procedures and, in the end, make user tasks easier and more efficient," said Shoda.&nbsp; "We’ll look at process requirements, best practices, and the technology available to simplify and automate work processes.&nbsp;</p><p>The overhaul will include the development of a university "portal," a single desktop window that allows individuals to access all campus systems and that individuals can customize for their own work or school needs.&nbsp;</p><p>"We already own the portal through our PeopleSoft license, we simply haven't had the time or resources to install it," said Gaudino. "The portal will be a kind of personalized gateway to information people need every day, from class schedules and financial aid accounts, to vacation balances and payroll information."</p><p>iCAT is part of a significant new user-driven approach to "enterprise systems," technology that affects information flow across campus. A new university Enterprise Team, that reports to Cabinet, will help the university ensure that systems recommended for purchase are compatible with the current and future technology needs as well as existing technology.&nbsp; The Enterprise Team, chaired by Director of Organizational Effectiveness Ed Day, includes a diverse group of academic and non-academic people, with an emphasis on those who understand CWU academic, student, and technology "systems."</p><p>The iCAT project is slated for completion by July 2014.&nbsp;</p><p>Media Contact: Linda Schactler, director, Public Affairs, 509-963-1384, schactler@cwu.edu<br>&nbsp;</p>