Reimbursement for mileage on the use of privately owned vehicles on official University business will be the lesser of either (mileage reimbursement calculator):
Both calculations must be shown on the Travel Expense Voucher for each trip taken when claiming for mileage reimbursement. Each trip is considered ended upon return to official station or official residence.
Highway mileage between two points and vicinity mileage must be separately identified. Vicinity mileage will be approved for its reasonableness while conducting official University business. Reimbursement for transporting a traveler to an airport will be limited to the mileage of a single round trip to the airport. Reimbursement of mileage for two round trips will be authorized where it is more economical instead of incurring long term parking fees.
Employees attending the same conference, meeting or workshop are encouraged to coordinate their trips so they travel together. Mileage reimbursement will be denied for the use of a private vehicle if another private vehicle or motor pool car was available to accommodate the individual for the same trip.
Whenever two or more employees are traveling in one car on official business, mileage will be paid to only one of the employees on the same trip and in the same car. Operators and passengers of vehicles are limited to University employees and students while conducting official University business. Operators must possess a valid driver's license.
Following are the exceptions where the traveler will receive mileage reimbursement at $0.565 per mile:
CWU employees traveling on official business are welcomed to use the Airporter Shuttle if preferred when traveling to and from SeaTac International.
For more information and reservations contact the Airporter Shuttle at 509-225-7433 or 866-235-5427 or at www.airporter.com.
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