3-50-240 Meal Reimbursement
The following two criteria must be met to receive a meal allowance:
The normal work hours for CWU employees is considered to be 8 AM to 5 PM. The employee´s designated work hours should be noted on the Travel Expense Voucher form if it is other than the normal work hours. The three-hour rule still applies and meals will be reimbursed only when an employee is in travel status during the entire meal period.
Reimbursement for meals for CWU employees at meetings or formal training sessions may be authorized without regard to the participant´s travel status or the three hour rule, subject to the programmatic and funding approval by the PBA and the conditions contained in the section on reimbursement for meals / refreshments at meetings.
The university designated meal periods and allowances for meals are as follows:
|Non High Cost Meals||High Cost Meals|
|Breakfast (7 to 8am):||$11.00||$13.00||$14.00||$15.00||$16.00||$18.00|
|Lunch (12 to 1pm):||$14.00||$15.00||$17.00||$18.00||$20.00||$21.00|
|Dinner (6 to 7pm):||$21.00||$23.00||$25.00||$28.00||$30.00||$32.00|
High cost locations for lodging allowance do not necessarily follow entitlement of high cost areas meal allowance. Information on high cost locations in the continental USA is contained in Schedule "B" at the following link:
Meals included in the registration fees paid by the university are to be deducted from the allowance claimed for reimbursement. Continental breakfast and meals provided by airlines are not to be deducted and full reimbursement is allowed.
Foreign meal per diems do not always fall within the meal rates listed above. When it becomes necessary to determine the amount to reimburse for individual meals, use the following calculations rounded to the nearest dollar.
Foreign per diems rates can be found at the following link: Foreign Per Diem Rates.
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