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Business and Financial Affairs

CWU Grant and Contract Accounting

The Grant and Contract Accounting (GCA) department provides accounting and financial compliance services for sponsored projects awarded to Central Washington University (CWU). In addition, GCA oversees compliance with University policies and procedures, as well as federal and non-federal rules and regulations required by various funding agencies.

GCA's main functions include, but are not limited to:

  • FMS post-award setup and notification

  • Grant financial compliance

  • Grant reconciliations and financial analysis

  • Cost transfer and salary reallocation processing

  • Sub-recipient processing and monitoring

  • Grant invoicing and financial reporting

  • Grant cash management

  • Grant and contract closeouts

  • F&A costs

  • F&A negotiation


The Coronavirus Aid, Relief, and Economic Security (CARES) Act, the Coronavirus Response and Relief Supplemental Appropriations (CRRSAA) Act and the American Rescue Plan (ARP) Act funds the Higher Education Emergency Relief Fund (HEERF) grants at Central Washington University.

CWU's CARES/CRRSAA/ARP Institutional Agreement and Assurance (PDF) states that it will use $3,847,692 in CARES, $3,847,692 in CRRSSA, and $12,414,517 in ARP funds to provide emergency financial aid grants to students.

Emergency Student Award

The CARES, CRRSAA and ARP HEERF grant provides emergency financial assistance to eligible students who are experiencing hardship that could adversely affect their educational success at Central Washington University.  Student information can be found at

                                                                  HEERF I               HEERF II           HEERF III

Federal Act




Total CWU Award




Total Eligible Students



    Students with exceptional need as result of the coronavirus

Total HEERF Awarded*




Total Students Receiving Monies*




Average Total Student Award*




*as of 10/19/21

Institutional Award

The CARES, CRRSAA and ARP grant provides support to Central Washington University operational activities that were affected by the coronavirus beginning March 27, 2020.  CWU has utilized its institutional award to support student room and board refunds and lost revenue associated with student services (room and board, dining, parking and bookstore).

CARES/CRRSAA/ARP Institutional Funds Report as of 9/30/20 (00377100_HEERF_Q32020_10102020)

CARES/CRRSAA/ARP Institutional Funds Report as of 12/31/20 (00377100_HEERF_Q42020_01102021)

CARES/CRRSAA/ARP Institutional Funds Report as of 3/31/21 (00377100_HEERF_Q12021_04102021)

CARES/CRRSAA/ARP Institutional Funds Report as of 6/30/21 (00377100_HEERF_Q22021_07102021)

CARES/CRRSAA/ARP Institutional Funds Reports as of 9/30/21 (00377100_HEERF_Q32021_10082021)

                                                                 HEERF I               HEERF II           HEERF III

Federal Act





Total CWU Award



$11,415,286 $1,046,550

Total HEERF Costs Incurred*



 $206,544.42       $0
              Type of Costs Incurred

Student Housing Refunds

Student Housing, Dining, Bookstore and Parking Lost Revenue

Vaccine Site, PPE, Coronavirus-Related Cleaning Supplies, Student Financial Aid Communications and Lost Revenue Vaccine Site, PPE, Coronavirus-Related Cleaning Supplies, Student Financial Aid Communications and Lost Revenue

*as of 10/19/21

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If you are concerned that your research will be negatively impacted by COVID-19 because you are unable to meet timelines, milestones, deliverables, etc., notice to the sponsor (government, non-profit, industry) may be necessary.  Questions concerning your sponsored award should be directed to your sponsor program officer.

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CWU Post-Award Guidance's


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Annual Financial & Audit Reports


Washington State Regulations


Office of Management and Budget (OMB) Uniform Guidance

·         The Office of Management and Budget (OMB) has issued new guidance under Title 2 of the Code of Federal Regulations (CFR), which establishes uniform cost principles and audit requirements for all Federal awards to non-Federal entities, and administrative requirements for all Federal grants and cooperative agreements. This guidance is effective as of December 26, 2014. The new Uniform Guidance supersedes requirements of OMB Circulars A-21, A-50, A-87, A-89, A-102, A-110, A-122 and A-133.

       ·       Proposed 2 CFR, Part 200 Proposed Revisions

·     OMB Uniform Grant Guidance

·     Council on Financial Assistance Reform (COFAR)

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National Science Foundation (NSF) 


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Indirect Cost Rates

Central Washington University has a new indirect cost rate agreement with the federal government dated August 27, 2020. 

The following indirect cost rate applies to grants and contracts for research, training and other public service projects for the period July 1, 2020 through June 30, 2024.


51.5% Salaries/Wages

According to 2 CFR 200, Appendix III, Section C.7, Federal agencies must use the negotiated (F&A) rates in effect at the time of the initial award throughout the life of the Federal award.  Award levels for Federal awards may not be adjusted in future years as a result of changes in negotiated rates. "Life" for the purpose of this subsection means each competitive segment of a project. A competitive segment is a period of years approved by the Federal awarding agency at the time of the Federal award.

7/1/2020-6/30/2024 CWU F&A Cost Agreement  - 51.5% S/W on-campus

7/1/2016-6/30/2020 CWU F&A Cost Agreement  – 52.5% S/W on-campus

7/1/2012-6/30/2016 CWU F&A Cost Agreement – 51.5% S/W on campus

7/1/2011-6/30/2012 CWU F&A Cost Agreement - 49.5% S/W on campus

7/1/2007-6/30/2011 CWU F&A Cost Agreement – 50.5% S/W on campus

7/1/2003-6/30/2007 CWU F&A Cost Agreement – 53.4% S/W on campus

7/1/2000-6/30/2003 CWU F&A Cost Agreement  – 53.4% S/W on campus

7/1/1996-6/30/2000 CWU F&A Cost Agreement  – 59.0% S/W on campus


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E-Verify Profile:

On June 11, 2008, Executive Order 12989 was amended to direct all executive departments and agencies to require contractors to electronically verify employment authorization of employees performing work under qualifying federal contracts. 

U.S. Department of Homeland Security (DHS) designate E-Verify as the electronic employment eligibility verification system that all federal contractor must use to comply.

If the University is a subcontractor under a federal contract that contains FAR E-Verify clause (52.222-54 Employment Eligibility Verification), the provisions of that clause flow down to all tiers of subcontracts.

The sponsor may request the University’s E-Verify Company Profile (PDF) as a form of verification of compliance.


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Bank Account & Wire Transfer Information:

For security purposes, Central Washington University does not post banking information.  If you would like incoming wire transfer information and/or other payment information, please contact:

Heather Harrell

Post-Award Administrator, Grant & Contract Accounting



Kelly Minor

Fiscal Analyst IV, Investment/Banking/Fixed Asset Management


IRS Determination Letter:

Central Washington University is a public, non-profit, educational institution exempt under Section 115 of the IRS code. Reference the letter here


IRS W-9:

A completed IRS W-9 form for CWU can be found here.


Institutional Information:

  • Federal Tax ID (EIN):  91-6000618
  • State Tax ID (UBI): 192-000-638
  • Dunn and Bradstreet (DUNS):  055-48-4950
  • Washington Statewide Vendor (SWV):  SWV0000017-00


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The Team

Heather Harrell, MS, CRA

Post-Award Administrator
Phone: 509.963.1988

Teresa Vadnais

Fiscal Specialist I/Time & Effort Coordinator
Phone: 509.963.2302


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