CWU Grant and Contract Accounting Department
The Grant and Contract Accounting (GCA) department provides accounting and financial compliance services for sponsored projects awarded to Central Washington University (CWU). In addition, GCA oversees compliance with University policies and procedures, as well as federal and non-federal rules and regulations required by various funding agencies.
GCA's main functions include, but are not limited to:
- FMS post-award setup and notification
- Grant financial compliance
- Grant reconciliations and financial analysis
- Cost transfer and salary reallocation processing
- Sub-recipient processing and monitoring
- Grant invoicing and financial reporting
- Grant cash management
- Grant and contract closeout
- F&A costs
- F&A negotiation
If you are concerned that your research will be negatively impacted by COVID-19 because you are unable to meet timelines, milestones, deliverables, etc., notice to the sponsor (government, non-profit, industry) may be necessary. Questions concerning your sponsored award should be directed to your sponsor program officer.
- Office of Management and Budget (OMB) - Guidance to Federal Agencies regarding COVID-19
- Council On Governmental Relations (COGR) – Institutional and Agency Responses to COVID-19 and Additional Resources
- U.S. Department of Education – 3/5/20 Guidance for Interruptions of Study Related to Coronavirus (COVID-19)
- National Science Foundation – Coronavirus Information
- CARES/CRRSAA/ARP HEERF I/II/III
The Coronavirus Aid, Relief, and Economic Security (CARES) Act, the Coronavirus Response and Relief Supplemental Appropriations (CRRSAA) Act and the American Rescue Plan (ARP) Act funds the Higher Education Emergency Relief Fund (HEERF I/II/III) grants at Central Washington University and provides emergency financial assistance to eligible students who are experiencing hardship due to the coronavirus that could adversely affect their educational success.
CWU's CARES/CRRSAA/ARP Institutional Agreement and Assurance PDF states that it will use $3,847,692 in CARES, $3,847,692 in CRRSSA, and $12,414,517 in ARP funds to provide emergency financial aid grants to students.
- Emergency Student Award
The CARES, CRRSAA and ARP HEERF grant provides emergency financial assistance to eligible students who are experiencing hardship that could adversely affect their educational success at Central Washington University.
Cumulative Information HEERF I HEERF II HEERF III Federal Act CARES CRRSAA ARP Total CWU Award $3,847,692 $3,847,692 $12,414,517 Total Eligible Students 8,134 4,079 Students with exceptional need as result of the coronavirus Total HEERF Awarded* $3,847,692 $3,847,692 $12,414,517 Total Students Receiving Monies* 2,514 2,476 5,446 Average Total Student Award* $1,531 $1,553 $2,280
*as of 1/24/22
Quarterly Information 6/30/20 9/30/20 12/31/20 3/31/21 6/30/21 9/30/21 12/31/21 3/31/22 6/30/22 Total HEERF Awarded to Students $1,868,300 $347,660 $1,336,919 $3,812,163 $3,923,942 $1,554,542 $4,495,908 $2,770,467 Total Students Receiving Monies 1,093 287 1,700 2,424 1,916 773 2,454 2,942 Average Total Student Award $1,709 $1,211 $786 $1,573 $2,048 $2,011 $1,832 $942
*as of 3/03/22
All CWU HEERF funds have been fully disbursed. No further HEERF funds are anticipated. Students experiencing financial need should contact the Financial Aid office to discuss other resources.
Winter Quarter 2022
The American Rescue Plan (ARP) Act makes emergency financial aid grants available to eligible students experiencing exceptional need. If approved for funding, students can apply grant monies towards their CWU cost of attendance and/or towards other emergency costs that have arisen as a result of the coronavirus.
Affidavits for Winter Quarter 2022 ARP Act funding are now closed and all funds have been disbursed.
Funding is not guaranteed to applicants, and we recommend that students seek additional assistance from other sources while their CWU affidavit is being reviewed.
Eligibility for ARP Act Affidavit Funds:
- Students must be enrolled at CWU for Winter Quarter 2022
- Students must be in need of emergency assistance towards their CWU cost of attendance, and/or with emergency costs, due to experiencing exceptional circumstances that have arisen as a result of the coronavirus
Eligibility for ARP Act funds must be established by the student’s affidavit and verified in accordance with CWU’s review policy. This may result in wait times of several weeks between date of submission and date of notification.
Changes to your Family’s Financial Situation
If you or your family’s financial situation has recently changed significantly from what is reflected on your federal income tax form, such as you were recently married or divorced, lost your job, or otherwise experienced a considerable drop in income (25% or more), or you have an unborn child on the way, you may be eligible to have your financial aid adjusted. Please contact the Financial Aid Office at FinancialAid@cwu.edu or 509-963-1611. Office hours and instructions for booking an appointment with a financial aid counselor.
- Institutional Award
The CARES, CRRSAA and ARP grant provides support to Central Washington University operational activities that were affected by the coronavirus beginning March 27, 2020. CWU has utilized its institutional award to support student room and board refunds and lost revenue associated with student services (room and board, dining, parking and bookstore).
CARES/CRRSAA/ARP Institutional Funds Report as of 9/30/20 (00377100_HEERF_Q32020_10102020)
CARES/CRRSAA/ARP Institutional Funds Report as of 12/31/20 (00377100_HEERF_Q42020_01102021)
CARES/CRRSAA/ARP Institutional Funds Report as of 3/31/21 (00377100_HEERF_Q12021_04102021)
CARES/CRRSAA/ARP Institutional Funds Report as of 6/30/21 (00377100_HEERF_Q22021_07102021)
CARES/CRRSAA/ARP Institutional Funds Reports as of 9/30/21 (00377100_HEERF_Q32021_10082021)
CARES/CRRSAA/ARP Institutional Funds Reports as of 12/31/21 (00377100_HEERF_Q42021_01032022)
CARES/CRRSAA/ARP Institutional Funds Reports as of 3/31/22 (00377100_HEERF_Q12022_04042022)
CARES/CRRSAA/ARP Institutional Funds Reports as of 7/08/22 (00377100_HEERF_Q22022_070822)
CARES/CRRSAA/ARP Institutional Funds Reports as of 10/03/22 (00377100_HEERF_Q32022_100322)
CARES/CRRSAA/ARP Institutional Funds Reports as of 1/02/23 (00377100_HEERF_Q42022_010223)
CARES/CRRSAA/ARP Institutional Funds Reports as of 2/06/23 (00377100_HEERF_Q42022_020623)
CARES, CRRSAA and ARP Grant Institutional Award Funding Chart HEERF I HEERF II HEERF III Federal Act CARES CRRSAA ARP ARP SIP Total CWU Award $3,847,692 $9,740,740
Total HEERF Costs Incurred* $3,847,692 $9,740,740 $11,415,286 $1,046,550 Type of Costs Incurred Student Housing Refunds Student Housing, Dining, Bookstore and Parking Lost Revenue Vaccine Site, PPE, Coronavirus-Related Cleaning Supplies, Student Financial Aid Communications and Lost Revenue PPE, COVID tests, and lost revenue
*as of 1/27/23
- CWU Post-Award Guidances
- Establishment of a Sponsored Project (145/146 Project)
- Setup of an Advance Sponsored Project
- Fiscal Responsibilities on Sponsored Projects
- Extramural Support Administration
- Costing Issues on Sponsored Projects
- Sponsored Project Travel
- Effort Reporting on Sponsored Projects
- Subaward Administration on Sponsored Projects
- Transfer of Expenditures Involving Sponsored Projects
- Change or Absence of Principal Investigator
- Rebudgeting of Sponsored Project Funds
- Closeout of Sponsored Programs
- Participant Support Administration
- Subrecipient Monitoring on Fund 145 Grants/Contracts
- Human Subject Payments on Sponsored Projects
- Annual Financial & Audit Reports
- Washington State Regulations
Office of Financial Management (OFM) - State Administrative & Accounting Manual (SAAM)
Washington State Legislature - Revised Code of Washington (RCW)
Washington State Legislature - Washington Administrative Code (WAC)
- Office of Management and Budget (OMB) Uniform Guidance
The Office of Management and Budget (OMB) has issued new guidance under Title 2 of the Code of Federal Regulations (CFR), which establishes uniform cost principles and audit requirements for all Federal awards to non-Federal entities, and administrative requirements for all Federal grants and cooperative agreements. This guidance is effective as of December 26, 2014. The new Uniform Guidance supersedes requirements of OMB Circulars A-21, A-50, A-87, A-89, A-102, A-110, A-122 and A-133.
- National Science Foundation (NSF)
- NSF link to COVID-19 and research (as of 3/12/20)
- NSF Proposal and Award Policies and Procedures (PAPPG)
- Indirect Cost Rates
Central Washington University has a new indirect cost rate agreement with the federal government dated August 27, 2020.
The following indirect cost rate applies to grants and contracts for research, training and other public service projects for the period July 1, 2020 through June 30, 2024.
On-Campus (51.5% Salaries/Wages)
According to 2 CFR 200, Appendix III, Section C.7, Federal agencies must use the negotiated (F&A) rates in effect at the time of the initial award throughout the life of the Federal award. Award levels for Federal awards may not be adjusted in future years as a result of changes in negotiated rates. "Life" for the purpose of this subsection means each competitive segment of a project. A competitive segment is a period of years approved by the Federal awarding agency at the time of the Federal award.
7/1/2020-6/30/2024 CWU F&A Cost Agreement - 51.5% S/W on-campus
7/1/2016-6/30/2020 CWU F&A Cost Agreement – 52.5% S/W on-campus
7/1/2012-6/30/2016 CWU F&A Cost Agreement – 51.5% S/W on campus
7/1/2011-6/30/2012 CWU F&A Cost Agreement - 49.5% S/W on campus
7/1/2007-6/30/2011 CWU F&A Cost Agreement – 50.5% S/W on campus
7/1/2003-6/30/2007 CWU F&A Cost Agreement – 53.4% S/W on campus
7/1/2000-6/30/2003 CWU F&A Cost Agreement – 53.4% S/W on campus
7/1/1996-6/30/2000 CWU F&A Cost Agreement – 59.0% S/W on campus
- E-Verify Profile
On June 11, 2008, Executive Order 12989 was amended to direct all executive departments and agencies to require contractors to electronically verify employment authorization of employees performing work under qualifying federal contracts.
U.S. Department of Homeland Security (DHS) designate E-Verify as the electronic employment eligibility verification system that all federal contractor must use to comply.
If the University is a subcontractor under a federal contract that contains FAR E-Verify clause (52.222-54 Employment Eligibility Verification), the provisions of that clause flow down to all tiers of subcontracts.
The sponsor may request the University’s E-Verify Company Profile (PDF) as a form of verification of compliance.
- Bank Account & Wire Transfer Information
For security purposes, Central Washington University does not post banking information. If you would like incoming wire transfer information and/or other payment information, please contact:
Post-Award Administrator, Grant & Contract Accounting
Fiscal Analyst IV, Investment/Banking/Fixed Asset Management
- IRS Determination Letter | IRS W-9 Form
Central Washington University is a public, non-profit, educational institution exempt under Section 115 of the IRS code.
- Institutional Information
- Federal Tax ID (EIN): 91-6000618
- State Tax ID (UBI): 192-000-638
- Dunn and Bradstreet (DUNS): 055-48-4950
- Washington Statewide Vendor (SWV): SWV0000017-00
- SAM Unique Entity ID (UEI): SESUYWJGE3Y3
- Support Team
Heather Harrell, MS, CRA
Fiscal Specialist I/Time & Effort Coordinator