(Updated March 21, 2012)
| Yes/No | Notes/Coments | |
|---|---|---|
| ___/__ | Name and Date of Event | __________________________ |
| ___/__ | What is the timing for all aspects of event | __________________________ |
| ___/__ | Estimated Attendance | __________________________ |
| ___/__ | Type of Meal – Breakfast Brunch Lunch Dinner | __________________________ |
| ___/__ | Reception – Heavy or Light Hors d’oeuvres | __________________________ |
| ___/__ | Buffet or Plated | __________________________ |
| ___/__ | If buffet, who will manage buffet table | __________________________ |
| ___/__ | Does menu compensate for dietary restrictions | __________________________ |
| ___/__ | Will alcohol be served | __________________________ |
| ___/__ | Have permits been requested or purchased for alcohol | __________________________ |
| ___/__ | Table Types – Round Rectangle Bistro | __________________________ |
| ___/__ | Table Set-up – Reserved Head Table Square U-Shape | __________________________ |
| ___/__ | Preference for table linens and color choices | __________________________ |
| ___/__ | Centerpieces and Decorations – How many needed | __________________________ |
| ___/__ | Are there banners that need to be placed | __________________________ |
| ___/__ | How much time is needed for set-up | __________________________ |
| ___/__ | When will room be accessible | __________________________ |
| ___/__ | Meal tickets needed/ who will collect /sample to caterer | __________________________ |
| ___/__ | What time should guests be seated | __________________________ |
| ___/__ | When should meal service begin | __________________________ |
| ___/__ | When should tables be bussed | __________________________ |
| ___/__ | If Head Table, will it be on a platform | __________________________ |
| ___/__ | Will dignitaries eat at reserved tables then move to HT | __________________________ |
| ___/__ | If buffet, will head table guests serve selves or pre-plated | __________________________ |
| ___/__ | Is a room needed for VIP’s prior to event | __________________________ |
| ___/__ | Are programs or menus needed – how distributed | __________________________ |
| ___/__ | Is lectern needed – where should it be placed | __________________________ |
| ___/__ | Is sound, screen, or projector needed | __________________________ |
| ___/__ | Is Award Table needed – where should it be located | __________________________ |
| ___/__ | How will awardees approach platform (handrails) | __________________________ |
| ___/__ | Will spotlights be used on awardees or MC | __________________________ |
| ___/__ | Will US Flag be present – Podium, Speakers Right | __________________________ |
| ___/__ | Will national anthem be played | __________________________ |
| ___/__ | Is background or dance music planned | __________________________ |
| ___/__ | Entertainment planned – is additional stage space needed | __________________________ |
| ___/__ | Will registration/welcome table be needed | __________________________ |
| ___/__ | Will coat rack or check room be needed | __________________________ |
| ___/__ | Will guest be allowed to re-enter function room | __________________________ |
| ___/__ | What time is clean-up and removal of rental equipment | __________________________ |