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Contact Us
Contract, Purchasing, and Surplus Inventory
Mitchell Hall 2nd Floor
(509) 963-1002
purchasing_office@cwu.edu
Surplus and Asset Management
Surplus Building - (Accessed from the alley off of 14th Avenue)
(509) 963-2157
Purchasing Thresholds and Lead Times
- Please respect the lead times required to process your work.
- Provide as much detail about your purchase as possible. (Specifications, brochure or catalog pages, vendor name, contact person, phone, email and fax numbers).
- Speak to us early if you want your bid to be evaluated on criteria other than price.
| Purchase Type | Amount | Competition Required | Lead Time to Order After Receipt of Request by Purchasing |
| Goods | Less than $10,000 | Competitive process may be used at the discretion of Purchasing. | Up to 5 days |
| Goods | $10,000-$100,000 | A record of competition is required. | 1-4 weeks depending on complexity of award criteria. |
| Goods | Over $100,000 | Formal advertising and sealed bids are required. | 4-5 weeks |
| Personal Services | $5,000-$19,999 for entire year. | Requires approval by OFM at least 10 days prior to work commencing if from a sole source provider. OFM approval not required if evidence of competition exists. | 15 days and OFM approval if sole source. 3-5 days with competition. |
| Personal Services | Over $20,000 for entire year. | Requires OFM approval at least 10 days prior to work commencing regardless of competition. | 15 days and OFM approval. |
| Public Works | Less than $25,000 | Detailed plans and specifications are not required to be published. Advertising is not required. Solicitation can be quotations. Work is still subject to all Public Works requirements including prevailing wage. | Facilities Management Responsibility. |
| Public Works | Less than $200,000 | Eligible for Small Works program. | Facilities Management Responsibility |
| Information Technology | Less than $10,000 | Use of competitive process at the discretion of Purchasing Dept. Buyer. | Depends on complexity |
| Information Technology | $10,000 to $99,999 | Advertising is optional, at least 3 vendors needed (if available). | Depends on complexity |
| Information Technology | $100,000 to $249,999 | Advertising required, at least 5 vendors needed (when available), requirements must be in writing. | Depends on complexity |
| Information Technology | $250,000 and above | Advertising required, requirements must be in writing. | Depends on complexity |
News
MyCWU Travel System Changes Starting July 19th
Starting July 19, our CWU MyCWU Travel system will have some new features. 1. The requirement to ind
Fiscal Year 2021 Closing Dates Are Now PostedThe Fiscal Year 2021 Closing Dates are now posted for your review. Each area has provided cont
Revisions To The Purchasing Card HandbookAttention Pcard Card Holders, The Purchasing Card Handbook has been revised as of April 13, 2018.&nb