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Business Services

Records Retention Schedule

The Washington State General Records Retention Schedule contains records series retention's common to all Washington State Government agencies, including higher education. As more schedules are approved, specific to CWU, they will be posted here.

  • Washington State General Records Retention Schedule for all State Agencies (Revised August 2011)
  • The following retention schedule is broken down by the record series, see the link below for the complete guide.
     
SERIESRECORD DEFINITION
1AGENCY MANAGEMENT
1.1Community Relations
1.2Contracts and Purchasing Records
1.3Executive Level Records
1.4General Office Operations (non-executive)
1.5Legal Files
1.6Legislative Relations
1.7Risk Management
1.8Training
2ASSET MANAGEMENT
2.1Facilities Management
2.2Information Services
2.3Real Property Management
2.4Security
2.5Supply, Equipment and Vehicle Management
2.6Telecommunications
3FINANCIAL MANAGEMENT
3.1Audits, Investigations and Examinations
3.2Banking
3.3Fiscal and Accounting Records
3.4Grants Management
4HUMAN RESOURCE MANAGEMENT
4.1Attendance and Leave
4.2Benefits
4.3Equity
4.4Industrial Insurance
4.5Labor Relations
4.6Misconduct/Discipline/Grievances
4.7Occupational Health and Safety
4.8Payroll
4.9Performance Management
4.10Personnel
4.11Policies and Procedures
4.12Position Development / Staff Structure
4.13Recruitment/Hiring
4.14Staff Development
5INFORMATION MANAGEMENT
5.1Forms Management
5.2Library services
5.3Mail Services
5.4Public Disclosure
5.5Publishing
5.6Records Conversion
5.7Records Management
6RECORDS WITH MINIMAL RETENTION VALUE
 Agency Info, Copies, Etc.