Email Signature Generator

CWU branded email signatures are available for use by CWU employees. Use the tool below to generate an approved email signature for use in Microsoft Outlook’s desktop client and Office 365. Use a text-only email signature for mobile devices. Do not add personal messages, quotes, slogans, taglines, or other images to your email signature. Keep your contact information accessible by avoiding image-only signature blocks. If the text cannot be selected with a cursor, it is not accessible.

Your Info













Your name
Pronouns
Title
Department
Address
City, State, ZIP
Location
Phone
Phone 2
Email
cwu.edu


Instructions for Microsoft Outlook

  1. Click Copy Signature to copy the signature to your clipboard.
  2. Open Outlook, then create a new email.
  3. Navigate to Signature > Signatures... on PC or Signature > Edit Signatures... on Mac.
  4. Click New on PC or + on Mac.
  5. Name the signature. If you're on a PC, click OK.
  6. In the empty box, right-click and paste your signature.
  7. Make sure your new signature is selected as the default for New messages and Replies/forwards.
  8. Click Save to apply changes. Close the blank email and create a test email to confirm your new signature has been applied and that everything is correct.

Instructions for Office 365

  1. Click Copy Signature to copy the signature to your clipboard.
  2. Navigate to Outlook for Office 365. Sign in if you haven't already.
  3. Click the Settings icon in the top right.
  4. In the Search Outlook settings box type "signature" and select Email signature.
  5. In the empty box, right-click and paste your signature.
  6. Enable both of the Automatically include my signature... boxes.
  7. Click Save to apply changes. Close the settings window and create a test email to confirm your new signature has been applied and that everything is correct.