Student Academic Senate Meetings Before attending Student Academic Senate meetings, please familiarize yourself with the following documents:
Serve as a Senator If you are interested in representing your academic department at SAS, either as a senator or as an alternate senator, please complete and submit the following form:
The following documents must be completed before you can request funds from SAS:
The following checklist is for your own guidance but is not required to be submitted with the Funds Request Packet
__ Review funds request packet with SURC Accounting in SURC 236. They will guide you through the packet and clarify which receipts and documents will be required for reimbursement.
__ Submit the following completed forms and documents to Kelsie Miller, VP for Academic Affairs.These forms must be returned 3 days prior to the Executive Board meeting. Failure to complete this packet in its entirety, in the correct order, and by the correct deadlines will result in a denial of funding.
1. Funds Request Packet, including:
- A written description of the event, signed by your department chair
- All requisite information on all participants
- Itinerary information
2. Travel Authorization
3. Travel Voucher
4. Alcohol Guidelines & Agreement
5. Medical Release (per each participant)
6. Liability Waiver (per each participant)
__ Attend an Executive board meeting during the month in which you are requesting funds. The Executive Board will review your packet and decide if your request falls within the Senate Constitution guidelines. To be approved, the person requesting the funds must attend the Executive Board meeting.
__ Attend the Student Academic Senate meeting which follows the Executive Board meeting. SAS meets bi-monthly and all paperwork must be completed and approved prior to the event to receive funds.
After the event:
__ Turn in all original relevant receipts to SURC Accounting within two weeks of the event.
__ Report back to the Student Academic Senate at the first meeting following the event
If at any time you have a question about the funding request process, please contact the Vice President of Academic Affairs.