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ASCWU

Club Recognition Packet

CENTRAL WASHINGTON UNIVERSITY CLUB RECOGNITION PROCEDURE


NOTE:  If you are a returning Collegiate Sports Club, please contact Corey Sinclair, Collegiate Sports Club Coordinator (ext. 3516) as this is NOT the right form for you.


CENTRAL WASHINGTON UNIVERSITY AFFILIATED CLUBS AND ORGANIZATION ACTIVITY IS EXPECTED TO COMPLY WITH THE PRESCRIBED CONDUCT PROVISIONS OF THE UNIVERSITY’S STUDENT RIGHTS AND RESPONSIBILITIES POLICY, WASHINGTON STATE LAW, AND GOVERNING UNIVERSITY POLICY MANUALS.  ASCWU-BOARD OF DIRECTORS RESERVES THE RIGHT TO DENY CLUB RECOGNITION SHOULD A CLUB/ORGANIZATION OR ITS MEMBERS VIOLATE SAID POLICIES AND/OR STATE LAW, ALLEGED VIOLATIONS WILL BE REFERRED TO THE CAMPUS JUDICIAL COUNCIL.


Please complete the included Recognition Form, Statement of Non-Discrimination, Club/Organization Description and Declaration of Representation as well as read through all required documents as stated in this packet.


BEFORE YOU START THIS PACKET MAKE SURE YOU HAVE THE FOLLOWING ITEMS:

1: CLUB CONSTITUTION DOCUMENT ON FILE. IF YOU DO NOT HAVE A CONSTITUTION, CLICK HERE FOR AN EXAMPLE

2: ADVISOR INFORMATION; ie. NAME, PHONE NUMBER, EMAIL, DEPARTMENT

3: OFFICER INFORMATION; ie. CLUB PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER AND SENATOR: NAME, STUDENT ID, PHONE NUMBER AND EMAIL

4: CLUB DESCRIPTION DOCUMENT ON FILE.


Membership Information


Statement of Non-Discrimination

This club/organization will not discriminate in its membership on the basis of race, color, religion, creed, national origin, sex, sexual orientation, age, marital status, disability, academic standing or status as a disabled or Vietnam era veteran.


Required Signatures List

In order to be a recognized Club, there are several signatures you must obtain to be able to be recognized and operate as a ASCWU Club.

YOU MUST PRINT OFF THIS FORM IN ORDER TO BE RECOGNIZED!

Click HERE to view a printable Signature List.

Also please PRINT OFF THE SCHEDULING SIGNATURE LIST AND FILL OUT before turning in and meeting with scheduling

Click HERE to print off the Scheduling Signature List


Club Description

Please give a brief description, (no more than 250 words) of your club or organization.

Suggested ideas might include the purpose of your club, any goals for your club, and any other related information that may interest prospective members.

This “Club Description” will be published on the Club Senate Website, as well as distributed in print and electronic forms to all interested students looking to find and join ASCWU recognized clubs.

Upload Your Description

Statement of Intent

(TO BE COMPLETED BY CLUB ADVISOR)

This page is intended to be printed out and delivered to the prospective advisor of the club. The requirement will be for the advisor to complete and mail this section to the Vice President of Clubs and Organizations [M.S. 7448] separate from the rest of this recognition packet. However, this obligation must be fulfilled within THIRTY DAYS of Club Recognition.

Click HERE for the printable Statement of Intent


Constitution

Submit a current and updated Constitution with this Recognition packet.  Note: Your Constitution must be updated every academic year. Constitutions should be a brief statement of requirements for and limitation on membership, the purpose &/or mission of the club, information on club/organization dues or fees and when they are collected. After up-loading a constitution, the Associate Director of Campus Life, Scott Drummond, will review the submitted document. When the constitution has been reviewed you will then need to obtain a signature form Mr. Drummond (SURC 263). *This step does not constitute club recognition.

If you do not have a Constitution on file and are not sure how to create one please click HERE to view a sample constitution.

Upload Your Constitution

Club Insurance Policy

Recognized clubs and organizations at Central Washington University now enjoy the benefit of having General Liability, Special Risk Accident, and Catastrophic insurance policies to protect student club members and Club Senate in their activities.
I have received, read and understand the information contained in the Club Insurance and Risk Management Packet and agree to be bound by its contents. In order to remain in compliance with the policy I agree to obtain liability waivers from every club member and submit them to the club insurance coordinator within seven days of joining. I agree that the club will not participate in activities that are excluded in our policy as stated in the Risk Management Packet. I further acknowledge that failure to remain in compliance with these policies may result in loss of club recognition.


Insurance Waivers

Each member of the club must have an insurance waiver filled out and turned in to the office of Clubs and Organizations in order to be recognized and to be a part of the club. There is a minimum number of 5 members per club, please print off at least 5 waivers along with the signature list and have members fill them out and hand them in.

YOU MUST TURN IN 5 OFFICER WAIVERS TO SURC 236 TO BE OFFICIALLY RECOGNIZED

Click HERE to print off the insurance waiver document.


Check List

  • Have you printed out the Advisor's Statement of Intent?
  • Have you printed out the Signatures List?
  • Have you printed out Insurance Waivers for your club members?

If so, CONGRATULATIONS!

You may now submit your recognition packet, and turn in the COMPLETED:

1) Signatures List

2) Insurance Waivers

Please turn these documents in to the Office of Clubs and Organizations in SURC 236.

When these steps are completed, we will then NOTIFY you when you are able to attend a recognition meeting. WE WILL ONLY NOTIFY YOU IF THEY ARE COMPLETED!

If you have any inquiries pertaining to club recognition or when and where the BOD Public meeting will be held, be sure to email your Vice President for Clubs and Organizations at BODClubs@cwu.edu

Please type your 8 digit Student ID number
Please type your 8 digit Student ID number