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ASCWU

Academic Affairs FAQ's

Kelsie Miller, VP for Academic Affairs

BODAcademic@cwu.edu | (509) 963-1765 | cell: (509) 306-0138

 
1. How do I become a senator?
If you are interested in representing your academic department as a senator, you can find the requisite application under the Student Academic Forms page on the navigation pane on the left. The form will require a signature from the chair of your department before submission to the VP of Academic Affairs. Upon approval by the VP of Academic Affairs, new senators will be appointed at the next available public meeting. 

2. What does a senator do?
Twice a month Senators convene at Senate meetings (see the Student Academic Senate page, linked on the navigation pane to the left) where they are debriefed on current events, changes in university policies, review and vote on requests for funds allocations and represent the interests of department peers. 

3. How much time does a senator need to put in?
Senate meetings are scheduled twice a month and typically last two hours. In addition to Senate meetings, senators should expect to be available at least one hour per month for in-person meetings that may arise if a student within his or her department requires senator assistance. Senators should also allow time in their schedules to promote and raise publicity for the Senate and its goals.
 
5. What if a senator needs to miss a meeting?
Senators are allowed one unexcused absence per quarter. Two unexcused absences will result in suspension, during which time their respective departments will be unable to request funds. Suspended senators may be reinstated by following the proper procedure [see procedure here]. Senators are encouraged to recruit an alternate senator to attend meetings in case of an unavoidable absence. 
 
7. Where can I find a SAS funds request?
Funds request documents can be found under the Student Academic Forms link on the navigation pane to the left. You may also acquire them from Kelsie Miller, VP for Academic Affairs, in the BOD offices in the SURC.

8. What can I get reimbursement for?
Students can reimbursed for nearly any cost incurred during travel except for food costs.
 
10. What happens if the funds request paperwork is filled out incorrectly or late?
The Student Academic Senate encourages students who are interested in requesting funds to begin this process early, so that if such an eventuality occurs they have time to submit and request again: students will typicaly only have - at most - two opportunities to request funds from the SAS for a given event. Due to time and budget constraints, strict adherence to guidelines is required, and packets that are incorrectly filled out or which are submitted after the deadlines provided will not be accepted. 
 
11. What is the process to request money?
The funds request packet includes a cover page which features a timeline, checklist of all necessary steps, and a list of requisite supplementary documentation. Requests must be made within the month prior to the event.
 
The first step of the process is to consult with SURC Accounting (SURC 236). After the packet has been completed, it is submitted to Kelsie Miller, VP for Academic Affairs. Once it has been confirmed that the packet has been filled out correctly, the requesting student must present their request to the SAS Executive Board. Please note that all forms must be completed at least three (3) days prior to the Executive Board meeting. The next step is to present once more, this time at the general senate meeting which follows the Executive Board meeting, during which senators will vote whether or not to approve the allocation of reimbursement funds. After your event, submit all necessary receipts, itinerary and other supplementary documentation to SURC Accounting and report back to the Senate at the first meeting that follows your event.
 
If you would like a detailed explanation of the procedures involved or would like assistance filling out the required paperwork, please contact Kelsie Miller, VP for Academic Affairs, or Valry Hensel, Administrative Assistant to the Student Academic Senate. 
 
12. If I have an academic issue how do I solve it?
Before coming to the VP for Academic Affairs, speak first with the relevant faculty members: the professor of the course in which you have a dispute; your academic adviser; and the chair of your department. If you fail to achieve an adequate resolution after doing so, compose a written report, documenting dates, times and with whom you met, and make an appointment to speak with the VP or her administrative assistant. They can advise you on what steps you will need to take next. 
 
13. What kind of things can you help me with?
The office of Academic Affairs exists to help ensure Wildcats have the resources they need to make the most of their academic careers, whether they need a detailed explanation on how to fill out a funds request, have a question about student rights and responsibilities, or assistance navigating Safari and Blackboard. You are also encouraged to contact your VP if you have ideas for changes in curriculum, would like to sit on a committee or other ways to get involved on campus, or have questions regarding your representation in the Student Academic Senate.