BFA: Business Council Minutes May 1, 2003

Vice President Business Council

Minutes

May 1, 2003

VP Issues:

Rich reviewed the Cabinet meeting and retreat. Information on cost savings items will be distributed to the campus community in the near future. Rich asked Joe to provide incremental costs for additional students that are not state funded.

Performance Indicators and pilots need to be reviewed and a decision made at the next BAC meeting as to which programs will be used.

Exempt evaluations are due by the end of June.

Submit list of needs to Rich for base funding and one-time funds with justification in priority order by May 15, 2003.

May 9 is the next Board meeting.

Financial Services Issues:

S&A – Joe has been attending the S&A meetings. They are working on budgets.

Auditors are on campus auditing the financial statements.

The BAR meeting is on campus today.

KPMG representative will be here tomorrow to discuss the GASB requirements in Barge 412 at 10:00.

Student Administration System (Financial part) – We are reviewing the procedures used in handling transactions. Compliance issues are being addressed.

ITS Issues:

Parallel time entry will be done on the payroll for 4/30/03. Timekeepers will be entering time in both systems.

HR Issues:

Flex-time/Telework survey. – An email was sent out today asking for information on employees working any flex-time/telework schedule. Guidelines are stated in the email detailing what qualifies for reporting.

Ona requested dates and times for training from Bill Vertrees.

Facilities Management:

Bill distributed a Utilities Analysis for Fiscal year 1999 – Est. 2003, Comparison of Utility Costs. It is anticipated that we will be $323,093 short for utilities.

Bill distributed a sheet with estimated annual cost of utilities by building.

Bill distributed a sheet with CWU utilities estimates for potential cost savings.

Bill distributed a Campus Planning Model sheet that will be reviewed at the Campus Site and Development Committee.

EIS:

HR Time Entry Training Update – Don shared the documents used by Cec for the training sessions on rapid time entry. These are available from Cec in EIS.

SAFARI Project and EIS Newsletter – Don distributed a preview copy of the EIS - CWU is on a SAFARI newsletter. This will be distributed to the campus community.

FMS – Preparations are starting for the FMS upgrade. The inventory module needs to be considered for implementation. Any improvements over $5,000 need to be included into the inventory/asset for tracking. Don, Mickey Parker, Terry Niles and Steve Breyfogle are going to meet to work on auxiliary systems.