BFA: Business Council Minutes April 17, 2003

Vice President Business Council

Minutes

April 17, 2003

VP Issues:

Rich reviewed the Cabinet and retreat.

There will be a flag pole installed at the flag pavilion for the US flag. The cost will be shared between the offices of the Provost and the Vice President for Business and Financial Affairs.

Exempt evaluations are due to Rich by June 30, 2003.

The next Fireside chat is scheduled for April 28.

Financial Services Issues:

Joe reported that the IPEDS are in on time.

The Financial Statements are being completed.

The year-end closing letter will be distributed to the campus community next week. Nancy Jo is working with key people on campus to coordinate year-end processes.

Capital funds – there are problems with the 252 and 500 funds. Patrick will be working with Mickey and Lisa. These accounts will be set up differently next year.

Benchmarking – NACUBO no longer does the program that we have used before. Joe is still searching. Research reports (Irvine sample) on the NACUBO site gives an example of what we have done before. Joe will look for other examples.

ITS Issues:

Update on HR project – Gen indicated that it has been a very hectic week – we are running parallel testing on the actual payroll data entry for HR 8.0 upgrade. This is being done in HR and payroll. The payroll for May 25 will be done on the new system only. There is a PeopleSoft consultant here this week. His feedback is very positive on what we have done. He has been very helpful in reviewing what our staff has done and guidance on where we are going.

HR Issues:

Campus Community Building Program Round-up: April 24, 9:00-10:00, in Grupe.

The President's Address to Classified Staff is scheduled for April 22, 10:30-noon and 2:30-4:00.

The Extra Mile winner presentation will be on May 15, 9:30-10:30, in Barge 412.

The Appreciation Awards are scheduled for May 20, 1:15-4:30.

Job fairs that HR will be participating in:

CWU's Career Quest, 9-4, SUB;

Partnerships for Employment Job Fair, 11-7, Yakima;

Kittitas County (WorkSource) Job Fair, 11-4, Ellensburg Inn.

Ona is requesting larger screens for her staff doing data entry. Gene will send someone over to her office to check monitor settings.

Facilities Management:

ICBO sub group for Facilities will be meeting on April 25, here on campus.

Mechanical Room access – there are concerns regarding student access to the mechanical rooms. Bill will be working with those concerned to find an alternate for access to spaces.

Bill distributed two sheets regarding rebilling showing costs. These sheets show that when all items are taken into account, the costs are comparable.

Bill stated that there is a federal grant for a fuel cell (about the size of a refrigerator) that can generate electricity. Facilities is considering submitting an application.

EIS:

The Steering Committee met last week. These meetings will continue to be held (next one in six weeks). Performance based budget and benchmarking were discussed.

FOG – meetings will be held at 3:00 on Thursdays. Year-end processes are being worked on.

SA Project update: Don indicated that the technical and functional workload will be increasing – There are a lot of things being scheduled to happen in the next couple of months. We are currently running a little ahead of schedule.

PROGRAM REVIEW:

Pilots to assess (done by July):

CSS (Gene)

IES (Don)/not yet

Payroll (Joe)/not by July

Public Records (Bruce)

Police Services (Steve)

Facilities (Bill)/not by July (APPA/December)

Rich suggested that JLARC comparisons might be a good benchmark.

Management Objectives – send accomplishments to Shirley by Thursday