Vice President Business Council

Minutes

January 30, 2003

VP Issues:

Rich reviewed the Cabinet Meeting

Legislative Bills – Rich reviewed the process for reviewing legislative bills that may impact CWU.

Rich distributed a copy of 50 smart business improvements for 2003 for review and possible contacts for information.

Rich distributed an Institutional Diagnostic and Performance Indicators – Summary of Data Collection Assignments and Data Availability (December, 2002 DRAFT)

Rich reported that he had requested funding from summer session budget for facilities, but the request was denied.

Financial Services Issues:

BAR meeting report – Joe attended the BAR meeting at the UW. Upcoming budget scenarios – UW is looking at 2/4/6/8/10 cut scenarios. Western is looking at cutting positions. There is a new 401A deferred compensation plan that is being reviewed (UW has information). Procurement cards are used by UW for purchasing certain services. This will be reviewed by other agencies. Air fare will have a new state contract and OFM is looking at on-line purchase of tickets (on-line vs. agent/airline direct). GA and OFM are being pushed to reconsider this option. The procedure for travel advances/repayment are being reviewed. Accounts Receivable policy is being reviewed here on campus. The statewide financial report is not being printed but is on a web site. UW is the only school done with GASB reports. UPS is going to charge a late fee after 7 days of 5% rather than the 30 days, which has been standard. If that happens, we will send a copy of the RCW allowing a 30 day period for payment without penalty.

S&A Committee update – Joe reported on the S&A Committee meeting. The S&A Budget is being finalized. The S&A Guidelines are being reviewed. One of the items being discussed is how much of a reserve needs to be set.

Admin System Concerns – Joe expressed concern for the amount of technical support that will be needed for the HCA and HR changes coming up. The revamping of the personnel classifications will require updating of records, but should not require extensive technical support. The 1098 and 1099 forms are done.

CTS Issues:

There was only one instance of the virus spread worldwide this past weekend getting through on campus and it was cleaned up immediately. Our security people had prepared for an incident like this. Thanks to the CTS network and operation staff.

HR Issues:

State Service Awards – nominations are due. HR sent out an email describing the process and additional information is available from Human Resources.

Facilities Management:

Fire Alarm Systems requirements are being reviewed.

EIS:

SA project consultants are working with our staff. We are on schedule with the project. The DARS will be shifted to PeopleSoft (Degree Audit Reports). Don distributed a copy of the FMS End User Report Enhancements. Don distributed a memo on Communication of FMS and HRMS Activities.