BFA: Business Council Minutes August 21, 2003

VP Issues:

Rich reviewed the Cabinet meeting.

Rich does not have budget allocation sheets at this time. The information will be forwarded to you as soon as possible.

Performance Indicators: (2003-04)

ITS: CSS (currently collecting data on help desk calls); client response time (time to respond to problem) Rich asked that this be compared to an external benchmark.

FS: Payroll (cost efficiency/ cost per payment); costs per employee/payment; external benchmark; external benchmark - NACUBO Endowment study

Facilities: APPA/NACUBO Benchmark (custodial/maintenance/grounds) (Future: Performance Utilities - project energy use on building)

HR:

B&SC: Tort activities claims & costs

Police: National Benchmark

Dining: National Benchmark

Bookstore: National Benchmark

Conference: ??

EH&S:

EIS:

Interagency partnerships: Please re-submit (NACUBO/APPA; etc.)

Staff accomplishments

Financial Services Issues:

Joe indicated that the year-end closing/final report processes are proceeding nicely.

ITS Issues:

Data infrastructure in Barge (10 megabits) - The conclusion that ITS has made is that the cabling in Barge is adequate to handle the processes we will be using for SA. (Financial Aid office) However, the equipment needs for Cashiers, for example, needed upgrading. This has been done. Bill Vertrees distributed "Common Definitions" which discusses Preservation/Program definitions for how funds can be used. Upgrading infrastructure may be able to be covered under this. Bill Vertrees indicated that they may be able to re-cable the first floor of Barge for the SA project.

HR Issues:

Temporary rules – The Washington State Personnel Board will receive recommendations from the institutions and from the union regarding temporary employment.

HR 2005 "part 1" has been presented to the campus. HR 2005 "part 2" (draft rules) will be presented to the campus this coming fall.

DOP will be here on 9/4 to present information.

Facilities Management:

Bill reported that the HECB and JLARC are going to meet and combine schedules. HB 2151 regarding Prioritizing Capital Projects of Higher Education Institutions is a topic for discussion. Bill has asked that Rich forward copies of this proposal to his counterparts. Bill provided Rich with a brief review of the bill.

Bill indicated that we will have a fuel cell (energy training) on our campus funded by a grant.

EIS:

We are proceeding on the 9/8 go live date for Admissions and the application fee portion of Student Finance.

Don distributed a memo from Russ Elliot regarding statistics code implemented for tracking certain items. Russ is recommending that this be done when we upgrade to FMS 8.4.

FMS upgrade – Don is working on a document for review.