BFA: Business Council Minutes August 14, 2003

VP Issues:

Rich reviewed the Cabinet meeting.

Rich distributed a copy of the "Lampshade" project memo on Operating and Capital Budget Requests for 05-07. This information needs to be ready for submission to the Board of Trustees by May, 04.

Rich distributed a memo regarding Cooperative Problem Solving

Ken Martin is the new chair for the Board of Trustees

Financial Services Issues:

Taxability of Trustee per diem - OFM is conducting a survey to determine whether or not per diem for Trustees is considered taxable income.

New State Legislation:

• Recovery of overpayments - Darcee and Cindy are attending a training session in Olympia on these items. Also to be discussed are Disposition of Final paychecks for deceased employees and garnishments.

IRS Reporting Penalty - we are appealing the penalty assessed to CWU.

FY 2003 Accounting Close and Financial Statements - The team is working together and we are looking at closing out FY 2003 in a very timely manner. This will be the earliest close for several years.

Schedule:

• 8/22 Investment committee - Investment Manager Selection-Bellevue - Joe will attend
• 8/29-9/7 - Joe will be on Vacation
• 9/11-9/12 BAR at WWU - Joe will attend

Concerns: Financial Aid refund check process - a process was ran that had not been tested and caused a problem. This should not happen again. Payroll check close call - A process that was scheduled to run aborted and caused the system to come to a halt. The staff worked diligently to get the checks out. Thanks to a great team.

ITS Issues:

ITS is again at full staff. This will help in the backlog of work. The two new employees have PeopleSoft experience.

Internet worm - to our knowledge, we have had no problem on campus.

HR Issues:

HR 2005 Department of Personnel will be here on September 4, 2003, in the SUB Theatre at 10:30 AM and 1:00 PM to discuss "How will civil service reform affect you?"

Ona would like to see a break out of different types of travel. This could include such categories as travel paid to faculty to teach classes off campus; travel to training; travel meetings.

Ona is also requesting that the university find a way to discern how much is usually spent on advertising for positions.

Facilities Management:

Bill reported that they are going to do an inventory on preservation projects. We are also going to have to inventory campus items (such as steam lines). This is going to be an interesting biennium with changes that are going to have to be done for the state.

Performance based operations: electrical/steam etc. will be metered to track use. Bill would like to make a presentation to the Cabinet in October regarding where we are and what we have done to conserve resources and what might be done.

Fire risk objectives; Bill discussed what level or risk the university wants to set.

EIS:

9/8 set as the next go live for a SA module (Admissions). This will not be a complete go live. Certain pieces will not be ready to go. Staff was pulled to help with problems related to check disbursement and therefore we are not quite ready for a full go live module. Bill supports the fact that there are certain positions that we need to protect or enhance, such as the DBAs.