Vice President Business Council

Minutes

June 19, 2001

VP Issues:

CWU Financial Management System update – the Chart of Accounts and Vendor files are loaded, preliminary budgets are loaded, there is a meeting scheduled for Wednesday on the “Go-Live” checklist and the PO loading has been started. Interfaces/Spreadsheet JV’s: GL Feeds, AP Feeds, Payroll and Spreadsheet JV’s are all progressing. Training is being done this week on “How to do Business at CWU with FMS” by Jana Kruckenberg. Additional training sessions will be scheduled.

Nasser will be meeting today with Charlotte Tullos, the new Vice President for Student Affairs and Enrollment Management. On Monday, Nasser will be meeting with Dave Soltz, the new Provost and Senior Vice President for Academic Affairs.

Nasser reminded the directors that all division managers need to evaluate their staffs.

Nasser asked Rich to follow up on posting emergency procedures on the WEB.

Nasser asked Joe to follow up on the faculty pay being distributed over twelve months.

AVP Issues:

Flex time – flex time is not mandatory. It is at the discretion of the appointing authority.

Brooklane Well/Fire Protection – an agreement is being worked out with the City of Ellensburg for the use of water from the Brooklane Well and Central’s Fire Protection.

Rich informed the council that the City of Ellensburg is having a Junk Car cleanup period from July 13-27, 2001. The City will remove junk vehicles at no cost to city residents. Please contact City Hall for more information.

The City of Ellensburg will now accept credit/debit cards to pay for utility hookups. This will benefit students moving to Ellensburg.

Interim Manager – Rich announced that the Interim Manager for the University Store will be Cindy Wilbur.

Finalists for Purchasing Manager position – There are three finalists that will be interviewed after July 1.

Ergonomic Grant request funding may not be available. We are waiting for further information.

QUOLF Report – The meeting originally scheduled for today has been postponed until next week.

Financial Services Issues:

Interviews for the Accounting Supervisor position have been completed.

CTS Issues:

Selection of Long Distance Carrier for administrative service – Norman recommends that we use DIS Scan service for CWU’s long distance carrier. This will be effective August 1 (no rate change at this time). This will be reviewed again in December.

Initial FY 02 allocations – we will proceed on current assumptions as outlined by President McIntyre.

Pin numbers – students must obtain pin numbers from the registrar’s office prior to accessing their computer accounts. There is a problem with access for students arriving prior to their enrollment and asking for access.

ASSP Issues:

Facilities Management:

Motor Pool update – Bill distributed the CWU-FMD-Motor Pool Fleet – Van Information. Effective June 18, 2001, drivers transporting high school age and younger children, will be required to take a van driver education/training course and obtain certification before driving a Motor Pool Fleet van. A van education/training course is available through the CWU Continuing Education Department.

Effective September 17, 2001, van drivers will be required to take a van driver education/training course and obtain certification before driving a Motor Pool Fleet van. There will be a maximum passenger/driver capacity of 10 for all highway travel in any motor pool fleet vehicle. A van education/training course is available through the CWU Continuing Education Department.

Bill shared a “Thumbs Up” article: To Central Washington University groundskeepers – the view while driving down the campus streets is beautiful, and many parents visiting campus were impressed. And the roses are something. The grounds crew must have gone all out as usual for commencement. Good Job!

Bill discussed the Yakima Valley Higher Ed Center proposed schedule to bid and commence with construction. CWU is waiting for the 01-02 budget allocation.

Bill shared a CWU summary of electricity consumption and costs for campus substations from July 1998 through April 2001. KWH consumption has gone from 3,314,000 in May of 1999 to 3,246,738 in May of 2001. He also distributed the CWU summary of natural gas consumption and costs for Central Heat Plant for the same period. Therm consumption has gone from 210,628 in May of 1999 to 154,241 in May of 2001.

Bill distributed a CWU-summary of BPA ConAug Project Requests and a memorandum of information on a PUD and CWU Interagency agreement for cogeneration of power and heat.

As a follow-up to last week’s minutes, the auditor is not requiring tagging of telephone instruments.