Vice President Business Council

Minutes

June 12, 2001

VP Issues:

Nasser reviewed the Cabinet and Board meetings. Nasser asked for recommendations regarding the schedule for the Board of Trustees’ meetings next year (recommendation that they be set for every other month starting with August, October, December, February, April and June) with a joint committee session meeting in May to discuss budget issues.

Investment Pool – when Joe receives the signed resolution adopted at the June 8, 2001, Board meeting he will forward the information to Olympia.

Nasser asked for items needed in Business and Financial Affairs to be submitted for consideration of funding by the reallocation pool. (One list for base money, one list for one time money.)

Nasser reviewed the cuts for Business and Financial Affairs.

Nasser asked if responses to the management audit letter have been received. Audit responses were due last week. Joe will contact those areas that have not responded.

Site and development committee – Rich is working on the committee charge.

Nasser asked Rich to submit policy language describing the different exempt employees categories.

AVP Issues:

Edmonds - Don Bloom (Facilities director at Edmonds) has resigned. Jim Jensen is a construction manager we have worked with before and will now be working with him on the Edmonds project. Norman indicated that if more telecom time is required, please let him know as soon as possible.

PBB Model – Rich shared a Cal Poly model that might be adapted for Business and Financial Affairs.

Kittcom contract - The new contract is going from our current rate of $48,000/year to $57,000/year for each of the next two years.

Financial Services Issues:

Revolving Fund – Archive – Joe will send a letter to the state regarding the short funding CWU has received from the state.

Joe indicated that there are concerns regarding the HR Interface to FMS. This problem is being looked into. PeopleSoft consultant may be here an additional month (Joe and Bill will discuss)

Secretarial Workloads – A memo from Caroline Onstot was discussed regarding secretarial workloads. Norman will schedule a meeting with Caroline Onstot and Kari Taylor to discuss the issues brought up in the memo.

Out of State Waivers for Graduate Students – This proposal by Dr. Mack was discussed at the cabinet. An additional allocation would need approval by the Board of Trustees. All Tuition and Fee Waivers have been set and approved for the year. Joe will calculate what this additional request would cost and discuss this with the Tuition and Fee Waiver Committee.

Comparative Student Fees – Joe, in response to a discussion at the Board of Trustees’ meeting, will prepare a sheet showing next year’s (2001-02) tuition and fee rates for all state universities to be shared with the Board at the October meeting.

Accounting Supervisor interviews are being conducted this week

CTS Issues:

A question has been raised regarding reimbursement for university calls placed on personal cell phones. Joe will look at the OFM regulations and report back.

NWCN camera and weather equipment for real time information is mounted on the Science Building. Official ribbon cutting will be held in mid July. This ceremony will be coordinated by the President's office and Jen Gray's office.

Norman indicated that CTS is waiting on Connelly for information to load facilities ORACLE database. We are now behind schedule by about two weeks.

The cut over to add 48 more student modems has been delayed for a couple weeks. CISCO has a new product that will then be available.

The Hogue CAD lab replacement is underway this week. This is a joint project with Facilities.

CTS folks will visit Lynnwood on Wednesday and Wenatchee on Thursday. Call Keith Jones if you want something done over there.

We are planning on moving to a dial 8 for outside line access that will replace the 9 currently used. Norman is pursuing this and will provide information for Nasser to present to Cabinet.

Just-in-time inventory of computers is a hit. We had purchased 10 computers to have on hand for departmental purchase and have requests for 7 of the 10 already.

Facilities Management:

The old and current capital funds project lists were distributed for review.