Vice President Business Council

Minutes

June 5, 2001

VP Issues:

ASSP Update –

Conversion – refresh completed for the 2^nd time (updated security and loaded budgets and actuals); remaining tasks (load vendors to Master file (MST), Verify Data, Run Close/Finish Closing Rules, and Update Chart of Accounts)

Interfaces/Spreadsheet Journal Vouchers’ – GL Feeds (user tested except Telecom, Loan Management System, Conference Center); Accounts Payable Feeds (Billings Receivables programming ready to migrate to MST, Procard requirements complete, Library needs requirements); Payroll (to be run with current crosswalk and programming changes); Spreadsheet Journal Vouchers (User tested, Excel programming complete, Training for accounting staff scheduled for June 11).

Reports – Project Status Report is complete – final testing this week; PeopleSoft Consultant, Mary Bell, working off requirements; AFRS is being worked on

Training – End user training inputs to Cec by this Wednesday; Beta training next week (small group); Golden backup by Wednesday.

Russ will send Nasser an updated schedule.

Nasser commended the group on an excellent job!! Thank You!!

Budget Advisory Committee Agenda for June 6, 2001 meeting – Operating Budget 2001-2003.

Performance Based Budgeting (PBB) – pilot project choices are audit reports for Financial Services; 24-hr turn around on repairs in comp labs for CTS; tracking public disclosure request for turn around time for Business Services; and Facilities will track response time on work order requests

Governor’s memo regarding Contingency Planning in the Event 2001-03 Budget Bills are not enacted by July 1, 2001 was discussed.

Community Building Program is being revived – proposal is that 20 hours of release time be approved to work on this program (i.e. ribbon passed on that says you make a difference; job shadowing – to learn what someone else does; video presentation on what you do, etc.) Jan Niner and Linda Garcia are leading this project. More information will be available at a later date.

AVP Issues:

New publications – Rich shared two new publications (Benefits of living On-campus and Wildcat Connections) that have been developed by Residential Services.

A meeting is scheduled for this afternoon to discuss the Quality of Life Facilities.

Financial consultant – one bid has been received and Joe, based on contacting references, recommends that we proceed.

Welcome Center – Muzzall hall is being considered for this function. It is in the planning stages.

Combined Fund Chair  - Pam Mahre has volunteered to serve as the Chair for the Combined Fund Drive.

The union web site indicates that there may be more strikes.  We will keep checking this for updates.

The Old Hospital sale is still pending.

Rich announced that the Campus Police took Third Place in Bowling for the Burn Center Fund.  Congratulations and thank you!

Rich announced that Business and Financial Affairs was awarded a First Annual Residence Hall Council Tom Ogg Award for helping the Residence Hall Council of CWU achieve a high level of success in all their endeavors.  Thank You!!

Financial Services and ASSP Issues:

FMS Fixed contract has been signed off.

CTS is considering an FMS/HR consulting contract with Dan Burns for one week to work on the conversion of HR from one system to another. 

Parking Payroll Deduction will be in place for this Fall – (18 check deductions over 9 months to pay for a parking permit).  This also gives employees a tax benefit.  However, once you choose the option to participate, it is irrevocable for one year.

A survey was conducted regarding the Faculty Salary payment plan of paying a faculty member’s contract over twelve months was taken.  Out of 66 faculty responding, 24% were in favor of this option.  Joe will look into setting this up for implementation in the fall if enough faculty sign up.

BOT agenda items were reviewed

Accounting staff – Brenda has accepted the Budget position.  Joe is four positions down for the summer.  OFM reporting requirements may be jeopardized by vacant positions.  Accounting series will be set up as a permanent open posting.

CTS Issues:

Auditor's proposal to tag phone sets – we are not recommending that this be done.

Upgrades to Lind Hall and Art computer labs are planned for this summer.

The PERS 3 option for state employees will require a great deal of work by HR and CTS staff.

Facilities Management:

Central Washington University students awarded Howard Page a lifetime achievement award.

The Co-generation of electricity proposal is in draft form at this time.