Vice President Business Council

Minutes

April 24, 2001

VP Issues:

Nasser reviewed items for the Cabinet meeting.

AVP Issues:

Rich will be leading a presentation to the Cabinet on April 25, 2001, on the remodel plans for Kamola Hall.

The Parking Permit Fee increase will be an action item on the Board’s agenda for May.

Nasser will submit a policy change on FMLA (Family Medical Leave Act) that will change the rolling year to a calendar year for calculating eligibility.

Staffing/Timeline for FMS – Live 7/2/01 (Jana, Lisa, and Christie will be devoting considerably more time to the project between now and June 30.)

ADA Restroom – Rich and Bill will be meeting to discuss the funding for the ADA accommodations for restroom facilities.

Financial Services Issues & ASSP:

The draft of the memo on Fiscal Year End close was distributed for review. Comments should be given to Joe.

Financial Statements for the Fiscal Year 2000 will be here from the printer on Friday. This will be an action item on the Board agenda for May.

CTS Issues:

Norman indicated that the inventory he received showed many items that should have been removed. This will be referred to Bruce Porter.

UPS (uninterruptible power supply) for the Computer Center – Norman and Bill are to meet and solve this problem. One of the generators used for Y2K may be set next to the computer center.

A memorandum will be sent to all students from the Registrar’s office regarding PIN numbers and their use effective fall quarter.

Long Distance bills – The current system of looking up your calls on line is very cumbersome. The Telecom office will print out and send all billings to departments.

First Step (internet service for residence halls) – There are sufficient modems available for dial up service at 963-8000. First Step will be discontinued. (Rich and Norman will meet and follow-up)

Norman reiterated that MACs do not interface with the PeopleSoft system. PCs have been made available to offices that did not have PC access.

Financial Management System is proceeding. (This involves a large amount of time from CTS staff. There are other projects that may not be addressed as quickly as they usually would be.) Random assigned student ID numbers will be in place by the end of December. Connection cards will be affected and have to be re-issued with the new numbers coded.

Environmental Health and Safety responded to a call from CTS personnel in Bouillon Hall regarding people feeling ill in the building. Norman is waiting for information. – Bill & Rich

Lab closing for energy saving - CTS has provided the summer schedule of computer labs to Doug Ryder and Linda Mahaney.

Norman is proposing that computers delivered to Central Receiving be tagged there before delivery to the ordering department. (Bill and Norman will work it out.)

Facilities Management:

Co-gen – Bill is looking at finance possibilities for this program.

Bids for Edmonds will be opened next Thursday, May 3.

Yakima Project is being reviewed. We will know more when the budget is available for the upcoming biennium.