Blocking Holiday Pay

When an employee is not eligible for holiday pay, it is the timekeeper's responsibility to block the holiday pay during Rapid Time Entry (RTE).

1. Submit NEGATIVE holiday hours in RTE - earn code 150 (Civil Service Holiday pay) or 151 (Administrative Exempt Holiday pay). The negative entry alerts the Payroll Office to perform a manual process in order to block the holiday pay.
2. Report the appropriate number of leave without pay hours including the holiday hours.

Determining Holiday Pay Eligibility

Holiday pay eligibility is determined by employee group, as provided in the Washington Administrative Code (WAC) 357-31-010, the WFSE (Bargaining Unit 1) and PSE (Bargaining Unit 3, 4, 5 & 6) Collective Bargaining agreements, or Exempt Employees' Code.

See more detailed information at http://www.cwu.edu/~hr/leave/holpayqual.html or contact your Human Resource Representative.

Holiday Equivalent Time (Classified Employees Only)

If a holiday falls on a full-time employee's scheduled day off and the employee will earn holiday equivalent time, then:

• Submit 8.00 hours in rapid time entry (RTE) using earn code 155 (Holiday Equivalent Time).
• Submit - 8.00 hours in RTE, using earn code 150 (CS Holiday Pay).

Example: Classified employee's work schedule is Tuesday through Saturday and the holiday is on Monday. The holiday fell on the employee's scheduled day off and no alternate day is being switched for holiday. Based on employee's FTE being 1.0, the timekeeper would:

1. Enter 8.00 hours at code 155 in RTE (which records 8.00 hours of Holiday Equivalent Time in the system for the employee to use at a later date).
2. Enter - 8.00 hours at code 150 in RTE. (Note: the 8 hours do not load to the system; this is just a way to let payroll know to remove the holiday wording from pay system. The total hours for the week (40 hours) are not affected.)

Note: Part-time employees shall receive holiday equivalent time on the same prorated basis that their monthly schedule bears to full-time employment. Substitute the number of hours that represent the part-time employee's FTE, in place of the 8 hours used in the instructions shown above. (Example: for 75% FTE employee, use 6 hours to represent the holiday.)

If you have any questions concerning eligibility for holiday pay or the reporting of leave without pay for those individuals who do not meet the eligibility requirement, please call your area's Human Resource Representative.

Proportionate Holiday Pay (Cyclic Employees Covered by PSE Only)

If you report time for a cyclic PSE covered employee who has cyclic leave scheduled in 7 or more months of the year, you must calculate the holiday pay proportionate to the monthly schedule. Please contact your Human Resource Representative for guidance.